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Manager, Ethics and Compliance, Office of Research Services, VP Research

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Job ID: 12756

Updated: June 14, 2017

Location: Main Campus

Position Overview

The Office of Research Services in VP Research is currently seeking a Full-time Temporary Relief Manager, Ethics and Compliance for approximately 10 months.

Reporting to the Director, Grants, Awards and Ethics, this position provides leadership and management expertise for a centralized research ethics administration unit, which in turn supports the administration of human research ethics, board activities and research compliance services. The role involves a consistently high volume of work with competing priorities, deadlines and resourcing implications. The incumbent is responsible for ensuring the effective management of the ethics process: intake, review, approval, renewal, modification and suspension. He/she ensures that university's research community maintains the highest level of research ethics compliance with local policy, government regulations, laws, and international guidelines. The position supports the University's human Research Ethics Boards to ensure all relevant  policies and procedures are upheld to support the highest ethical and regulatory standards of research involving humans.

The Manager, Research Ethics and Compliance Services is responsible for day to day oversight and continual improvement of the centralized Research Ethics and Compliance Services Division which includes:

  • Managing five to six full-time staff.  
  • Overseeing operations of online submission system (IRISS) and assessing ethics workflow to facilitate change requests and/or new features as needed.
  • Ensuring ethics applications are received, tracked and approved in a timely manner and supports researchers and study teams throughout the ethics certification process.
  • Monitoring existing regulations such as Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans, Health Canada Act, International Conference on Harmonization of Technical Requirements for Registration of Pharmaceuticals for Human Use - Good Clinical Practice (ICH-GCP) Guidelines, the Health Information Act (HIA) of Alberta, internal research policies, and other relevant international guidelines. 
  • Maintaining in-depth knowledge of institutional ethics guidelines, regulations, and laws applying to research activities conducted under the auspices of the University and using this knowledge to improve internal processes.
  • Serving as a liaison on matters of human research ethics and relevant research compliance policy and procedures for administration, researchers, technical staff, ethics board members, governmental authorities, and regulatory bodies, as required.
  • Providing administrative support to the human Research Ethics Boards. The Boards are accountable for decision making regarding REB applications.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Facilitate the intake, review, approval, renewal and modification of human ethic certifications for the Conjoint Health Research Ethics Board (CHREB) and Conjoint Faculties Research Ethics Board (CFREB)
  • Liaise with research community to promote awareness of changing requirements for ethics certifications and the accompanying submission/review processes
  • Support the Chairs of the human REBs to ensure the institution is meeting all ethics and related compliance regulatory obligations
  • Provides ongoing operational leadership in the customization, training and change management processes related to the Institutional Research Information Services Solution (IRISS) system
  • Use manual and automated administrative support technologies to ensure effective management and reporting of human ethics and compliance-related data
  • Support internal and external audit activities as they relate to research ethics and related research compliance
  • Understand and comply with the requirements of the University's Occupational Health and Safety Policy including but not limited to the University's Occupational Health and Safety Management System (OHSMS) and applicable Faculty/Departmental/Unit specific health and safety policies and procedures
  • Leadership and management of staff including hiring, delegation of work, career pathing, performance management, disciplinary action up to and including termination
  • Coaching staff to develop collegial, positive, high trust working relationships with each other and with researchers, REB Chairs, REB members, administrative staff, students and external stakeholders
  • Capacity to adjust the work schedule to meet multiple demands and pressures, and a demonstrated ability to provide consistently high level of service
  • Prioritize and manage staffing resources to maintain a high level of service for the research community during critical or high volume periods.

Qualifications / Requirements:

  • University degree (Masters preferred)
  • Several years of progressively responsible experience in a senior administrative role including managing staff in a unionized environment and related research ethics experience
  • Demonstrated success working in an environment that is fast-paced, service-oriented, and sensitive to details
  • Strong knowledge and understanding of International, Federal and Provincial research ethics regulations
  • Experience working with human REBs in a University research environment
  • Superior time management, prioritization, communication, negotiation, and interpersonal skills
  • Familiar with university core business systems (IRISS, PeopleSoft, Enterprise Reporting tools)
  • Highly proficient with Microsoft Office applications (Word, Excel, and PowerPoint

Application Deadline:  May 22, 2017

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is classified in the Management Career Band, Level 2 of the Management and Professional Staff Career Framework.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to become one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. Ranked as the top young university in Canada and North America, the University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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