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Space Programming Coordinator, Facilities Development

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Job ID: 12896

Updated: July 27, 2017

Location: Main Campus

Position Overview

The Department of Campus Planning in Facilities Development is currently seeking a Regular Full-time Space Programming Coordinator.

Reporting to the Director, Campus Planning, the Space Program Coordinator plays a vital role in developing and maintaining systems and data to support the planning of accommodation strategies and space solutions in support of the needs of the university community.

The Coordinator is a primary point of contact regarding institutional space programs, data, including space allocation, categorization and use.  To ensure completeness and to provide service, the position works with faculty and unit representatives from across the institution regarding current programming, allocations and future space requirements.  The candidate will ensure processes are in place for the regular update and maintenance of spatial data, and manages Campus Planning's establishment and continuation of standards for the occupancy and use of university space, per approved policy, including the communication of practices and standards to faculties and units.

The role requires the incumbent to pair strategic thinking together with a tactical approach to the people and the daily activity and challenges within Campus Planning and with its partners (the Office of the Provost, academic faculties and service units, Facilities Management, Facilities Development, Financial Services, and others). The Coordinator is a resource person to the Deputy Provost's office as well on university-wide faculty- and department-sponsored space-related proposals, addressing matters involving spatial data and systems and proposal development.


Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Spatial Data:

  • Manage the on-going space allocation database, data review and update processes.  This includes working closely within the Space Liaison process, through which senior decision-makers in all university units are engaged in the regular, active management, assessment and analysis of unit spatial occupancies and activities;
  • Manage and reports on the periodic audit of unit spatial data for accuracy and appropriateness;
  • Compile and analyze 'best practice' structures and processes from other post-secondary institutions and advisory organizations to inform development of UC structures and processes related to space accountabilities;
  • Participate in the drafting and ongoing updating of practices, processes and standards for the occupancy and use of university space, including training and communication related to these processes and standards as required;
  • Ad hoc reporting of spatial data, for governmental, university, and other requestors as may arise;
  • Assist in the areas of data accessibility to staff members, data security, client requirements, data migration, and systems and data integration, as may be appropriate and required; 
  • Execute periodic space programming exercises for university units, in which current space allocations are documented and evaluated based on anticipated future needs.  Reports generated from these exercises will inform capital planning initiatives of all scales;
  • Assist units and other Campus Planning staff with the preparation of annual unit Space Programs and occasional Faculty Space Master Plans and programming of major proposals to support Business Cases and Plans.
  • Act as primary Campus Planning liaison with Facilities Development Records Management unit and the Facilities Management Archibus support team.

Proposals (Space Change Requests)

  • Assess, route, track and report on proposals for space changes;
  • Collect and review available information and specifications related to new requests to allow effective endorsement for work to proceed;
  • Act as Campus Planning representative on proposals as required;
  • Advise requestors on process and approval requirements;
  • Provide training and direction to requestors, unit representatives, project leads and project resources on proposal management and administrative systems and practices.

Qualifications / Requirements:

  • Relevant post-secondary education and institutional experience are required, or equivalent experience and education
  • Experience using a graphic spatial database such as Archibus or a GIS system is required
  • Strong background with systems for compilation and analysis of spatial data with utilization metrics, including academic scheduling software, is required
  • A working knowledge of university organizational structures and units is required
  • An understanding of university academic and research activities, including details regarding facility needs, is of significant benefit.
  • Demonstrated excellence of communication, organization, innovation, and interpersonal skills is required
  • Absolute attention to detail and drive for precision and accuracy are key to success in the role
  • Incumbent must be able to address priorities and handle a number of tasks simultaneously
  • Work is conducted in a collaborative, open environment with constant interaction with other staff and faculty, as well as external service providers and regulators
  • Written and verbal presentations will be regular activities
  • Systems skills (Archibus, AutoCad, graphics, etc.) are important but are secondary to analytical and communication abilities
  • Experience working in a design or project management environment is beneficial but not essential

Application Deadline:  June 14, 2017

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.


Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website


About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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