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Business Administrator, School of Public Policy

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Job ID: 13599

Updated: October 2, 2017

Location: Downtown Campus

Position Overview

The School of Public Policy invites applications for a Business Administrator. This Full-time Fixed Term position is for approximately 1 year (based on length of grant funding), with the possibility of extension.

The Business Administrator position reports to the Financial Analyst and works closely with the Director of Research, the Associate Director of Research, the Academic Director and Business Operations staff. The position involves program and project planning, implementation, tracking, reporting and administration across the research and academic program portfolio. The role requires a person comfortable with providing administrative support to multiple projects financed from a variety of funding sources involving several stakeholders, partners, faculty members, support staff, and external collaborators.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Financial Compliance

  • Fosters a team-based culture within the multiple research teams, ensuring positive interactions with other team members and internal and external collaborators
  • Under the direction of the Financial Analyst, accountable for compliance with programmatic funding guidelines and restrictions
  • Prepares reporting to government funders, including performance measures and benchmarks. Collaborates with Development on broader project compliance and reporting measures
  • Ensures congruence with gift agreements
  • Tracks approved research plans activities to ensure research, finance, and program activities are within the scope of the plan
  • Monitors research plan deviations and seeks approval as necessary to amend as appropriate, ensuring research activities are executed in a timely and cost-effective manner
  • Collaborates with operations staff to ensure research project expenses are appropriately authorized, accounted, and reported
  • Provides reports and input into Operating and Research budgets, forecasts, three-year financial plans, as well as other government or granting agencies as necessary
  • Sets up new research projects and internal codes, as appropriate
  • Processes incoming payments in compliance with University financial policies and procedures, and complete accounts receivable requests

Research Program/Project Administration

  • In conjunction with senior leadership of The School of Public Policy, sets priorities, develops, monitors and meets stated research programming objectives
  • Liaises closely with leadership of teams accountable for research program delivery
  • Promotes collaboration and ensures knowledge transfer within The School of Public Policy, and other key stakeholders, as appropriate
  • Facilitates the effective delivery of outreach, study and analysis activities across The School through effective monitoring and reporting
  • Collaborates with multiple research teams responsible for successful completion of programs and projects of The School’s research portfolio
  • Performs research analysis in various area of study related to the School research programming
  • Program and project planning, including implementation, tracking, reporting, and administration across the portfolio
  • Prepares summary reports on completed programs and projects, including positive outcomes, lessons learned, impacts, and financial outcomes

General Administration

  • Provides administrative and financial support to multiple projects, through an emphasis on fiscally responsible practice
  • Establishes administrative and monitoring frameworks
  • Photocopying, filing, setting up meetings, recording meeting minutes, updating databases, data entry, and other general offices duties as assigned

Qualifications / Requirements:

  • Post-Secondary Education in business or finance and work experience would be considered
  • 2 - 4 years of working experience, with a focus in financial reporting and compliance
  • Work experience in a post-secondary research or project administration environment is an asset
  • Experience in administratively managing multiple diverse programs and projects is essential
  • Demonstrated experience in leadership, and the ability to set goals and priorities
  • Ability to exercise a high degree of independence, initiative and judgment on a wide range of issues
  • Demonstrated analytic, problem-solving and critical thinking skills
  • Proficient in Microsoft office and ERP software systems
  • Knowledge of Freedom of Information and Privacy (FOIP), concerning financial compliance and reporting is considered an asset
  • Exceptional organizational abilities; able to initiate and administer high-impact programs with minimal direction
  • Excellent interpersonal skills with the ability to interact with senior leaders in academia, government and industry to foster collaborative research, outreach and programming activities
  • Excellent written and verbal communication skills

Application Deadline:  August 22, 2017

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase III.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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