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Practicum and Internship Coordinator, Graduate Programs in Education, Werklund School of Education

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Job ID: 13601

Updated: September 18, 2017

Location: Main Campus

Position Overview

The Graduate Programs in Education in the Werklund School of Education is currently seeking a Full-time Temporary Relief Practicum and Internship Coordinator for approximately 6 months.

The Practicum and Internship Coordinator reports to the Manager, Graduate Programs in Education (GPE) and has strong accountabilities to the Associate Dean, Graduate Programs. 

The normal work day is 7 hours per day (8:30 - 4:30), five days per week, Monday to Friday.  This is a temporary relief full time position and is part of the AUPE Collective Bargaining Unit.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Practicum and Internship Coordination

  • Coordinates practicum and internship placements and assists students in establishing appropriate practicum and internship arrangements for students in Educational Psychology and Bridge to Teaching programs
  • Administers practicum student placements and provides student orientation regarding placement process requirements
  • Handles inquiries from students and potential placement locations
  • Reviews documents related to practicum and internship placements
  • Provides administrative support for orientation of practicum and internship supervisors
  • Submits documentation as required, for GPE and School reviews
  • Act as secretary and scribe for two committees: The Educational Psychology Pre-doctoral Internship Consortium (EPPIC)  and Graduate Programs in Education - Pre-doctoral Internship Committee (GPE-PIC)
  • Oversees honorarium payments for practicum supervisors
  • Establishes and maintains accurate records (both electronic and paper records) of key data, including such information as key communications, submissions, field associates, and practicum and internship settings
  • Tracks information required for self-studies and accreditation applications and other documentation for CPA, CCPA, etc., such as student practicum hours, supervisor qualifications, site information, etc
  • Maintains a resource to include the organizations that facilitate placements, for example, related agencies, application dates and procedures, and requirements for such things as police verification or criminal checks
  • Develops and updates information guides
  • Advises current and prospective students on practicum and internship placements and responds to questions as appropriate
  • Conducts reviews of processes and procedures, and works with Associate Dean, Manager and Director to enact improvements

Other Duties

  • Acts as a resource to GPE for the processes around archiving files as well as FOIP rules. Act as the contact person for University Archives
  • Oversees the administration of the USRI evaluation for the Graduate Programs Office
  • Provides support in the organization and coordination of adhoc student projects as assigned by the Associate Dean or Manager, GPE

Qualifications / Requirements:

  • Bachelor’s degree, preferably in Education or related discipline
  • Minimum of 5 years of work experience within a professional office environment
  • 2-3 years of work experience in a post-secondary educational setting
  • Expertise and experience in career development, management and practicum/work term administration and experiential learning
  • Exceptional interpersonal and communication skills, organizational, analytical, conflict resolution and problem solving skills to deal effectively with complex tasks and issues
  • Ability to provide detailed accurate information including potential implications when responding to complex inquiries
  • Demonstrated ability to maintain a high level of accuracy and successfully manage multiple conflicting priorities
  • Ability to establish effective working relationships with all levels of management, academic and support staff members along with a positive attitude and demonstrated ability to be a collaborative team member
  • Ability to work independently, handle multiple tasks and show initiative in dealing with a variety of requests
  • A strong working knowledge of Microsoft Office systems (Word, Excel etc.) is essential
  • Experience with PeopleSoft systems an asset
  • Career Development Association of Alberta (CDAA) certification an asset
  • Strong and thorough understanding of employment and placement industry in Calgary
  • Competence in public speaking and workshop facilitation

Application Deadline:  August 22, 2017

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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