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Administrative Coordinator - CDL - Rockies, Dean's Office, Haskayne School of Business

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Job ID: 13796

Updated: October 23, 2017

Location: Main Campus

Position Overview

The Dean's Office in the Haskayne School of Business invites applications for a Administrative Coordinator. This Full-time Fixed Term position is for approximately 2 years (based on length of grant funding), with the possibility of extension.

The Creative Destruction Lab - Rockies (CDL-R) is a cohort-based university-linked new venture accelerator program at the Haskayne School of Business. CDL-R helps innovators transition from science projects to high-growth companies, inviting some of the world‿s top, early state high technology ventures to Calgary for this innovative 9-month program. After a rigorous application and selection process, the CDL-R program engages senior entrepreneurial leaders as well as noted scientists, engineers, economists, investors and business-school students in support of new venture founders with a goal to prepare these founders for seed stage financing and accelerated growth.

CDL-R is built upon the original CDL model, developed at the Rotman School of Management at the University of Toronto in 2012 which has to date created over $1Billion in equity value for participating ventures in a four year period of time.  The achievement of this milestone (well beyond the original 5-year goal) is testament to the CDL culture, which we will emulate in CDL-R. The CDL culture is one that engages a team of brilliant people with significant relationship acumen; a strong sales orientation, an innovative mindset and top tier ambition to create the foundation for world class venture acceleration.

This position will provide administrative support to the CDL-R staff and CDL National. The incumbent will need to set priorities while multi-tasking and working independently. Requires mid-level discretionary decision-making as well as the ability to manage multiple tasks to meet deadlines and deal with constant interruptions on a daily basis. Required to interact continuously with students, faculty, staff and donors. Works within a framework of policies and procedures using initiative and judgment.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Administrative Support:

  • Monitors all CDL "Slack" channels and Trello boards, ensuring the CDL-R leadership is aware of CDL partner and CDL-National issues, messages and requirements for information sharing
  • Under the direction of the Associate Directors, updates the CDL Manual on behalf of CDL-R. This involves updates and information sharing on position profiles, recruitment strategies and materials etc
  • Responsible for ensuring that all logistical arrangements for CDL-R Interview Day(s) (room bookings (including classrooms), AV, catering, communications) are set according to event requirements (under the leadership of the Program Coordinator)
  • Responsible for ensuring that all logistical arrangements  (room bookings (including classrooms), AV, catering, communications) for CDL-R Venture Meetings are set  according to meeting requirements for each of 5 meetings for each cohort
  • Supports the CDL-R team by managing calendars, the booking of internal meetings and travel plans as necessary
  • Ensures that all invoices, T&E and PCard Reconciliation, travel claims, purchase orders, cheque requisitions are properly completed and forward to the appropriate office for approval and processing
  • With expenditures approved by the Director, responsible for budget tracking and reporting
  • Prepares agendas and takes minutes for all meetings
  • Prioritizes work, meets deadlines, maintains accuracy and uses creativity and innovation to ensure success in meeting the goals and objectives of CDL-R

Client Services:

  • Supports the marketing and recruitment efforts through the development of an internal engagement list reflecting potential communication partners and start-up hubs
  • Supports the marketing and recruitment efforts for CDL-R through front line engagement with potential venture companies and community organizations
  • Actively participates in social media updates in support of and on behalf of CDL-R activities
  • Ensures that inquiries from donors, partners, Associates, community members, students, faculty and staff inquiries are responded to in a prompt, courteous and professional manner
  • Liaises with the Haskayne Marketing/Communication team on social media, new stories and web updates for the Centres

Qualifications / Requirements:

  • Undergraduate degree or equivalent combination of skills and experience
  • 3 - 5 years of progressive administrative experience, preferably at the University of Calgary
  • Experience working with or for a start-up venture an asset
  • Experience in event planning and implementation an asset
  • Experience in sales an asset
  • Intermediate/advanced skills in Microsoft Office programs, including PowerPoint or related presentation software required
  • Advanced skills and knowledge of social media, and emerging communications technologies (i.e. Slack, Trello) required
  • Experience and advanced knowledge with U Calgary PeopleSoft and eProcurement systems preferred
  • Experience with admissions and/or CRM systems an asset
  • Strong organizational skills required
  • Strong client service orientation required
  • Demonstrated strong communication skills (oral and written) and has experience working in a team environment required
  • Understands and maintains confidentiality, demonstrating diplomacy and good judgment required
  • Ability to prioritize tasks and manage schedule with competing deadlines and project timelines required

Application Deadline:  September 22, 2017

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Haskayne School of Business, visit Careers in the Haskayne School of Business.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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