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Senior Institutional Programs Officer, Research Services Office, VP Research

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Job ID: 14377

Updated: January 15, 2018

Location: Main Campus

Position Overview

The Research Services Office in VP Research is currently seeking a Full-time Temporary Relief Senior Institutional Programs Officer for approximately 14 months.

This position reports to the Manager, Process Facilitation within the Institutional Programs Division of Research Services. This unit supports researchers in applications to certain specific research grant programs, and the Senior Institutional Program Officer facilitates these applications through the development of a comprehensive understanding of grant program parameters, coordination of multi-institutional applications where University of Calgary researchers are involved, and generally acts as a resource to internal (Research Services) and university contacts regarding institutional and funder program requirements. This position manages multiple complex projects with strict reporting deadlines and overlapping priorities. There is a high impact of error related to the incumbent's scope of work.  The Senior Institutional Programs Officer engages in frequent interactions with multiple stakeholders, including researchers, University administrators, researcher funding agencies and administrators at other institutions.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Assist in managing the UofC's intake process for major institutional research funding programs, and ensure the University's intake and management processes are aligned with funder requirements
  • Develop and maintain written guidelines, best practice documents and reference documentation to support the application process
  • Serve as the IPD's liaison to the Executive Leadership Team - Operations Group
  • Act as a senior resource to peers within the IPD and across campus, ensuring compliance with University and funding agency guidelines, and assisting in complex problem solving exercises related to the same
  • Provide mentoring and assistance to peers and researchers to maximize the number and quality of research funding applications, and ensure that applications address and support the mandate and objectives of the University and the funding agencies
  • Proactively identify areas requiring process or procedural changes, develop a solution and work with the Process Facilitation team to implement them within the office and to campus stakeholders as required
  • Monitor, communicate, and work with management to develop strategies to mitigate the impacts of funding program changes to the University
  • Develop / manage training programs for the research community, central service groups, and internal staff regarding University processes and funding agency guidelines related to ensuring compliance and promoting the development of high quality applications

Qualifications / Requirements:

  • Bachelor's degree required
  • Excellent written and oral communication, facilitation, interpersonal, and time management skills required
  • Knowledge of university (policies, structure, core business information and financial systems) and research funding environment is strongly preferred
  • Must be client-service oriented, with keen eye for detail
  • Must be skilled in deadline management, risk mitigation, and developing business processes, as well as exceptional organizational and business skills

Application Deadline:  December 8, 2017

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase III.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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