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Conservation Assistant, Archives & Special Collections, Libraries & Cultural Resources

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Job ID: 14420

Updated: January 26, 2018

Location: Main Campus

Position Overview

The Department of Archives & Special Collections within Libraries & Cultural Resources invites applications for a Conservation Assistant. This Full-time Fixed Term position is for approximately 36 months (based on length of grant funding), with the possibility of extension.

Reporting to the Specialist, Audiovisual Conservation, the Conservation Assistant will work closely with staff in Archives and Special Collections to support the migration and preservation of audio and video recordings in the EMI Music Canada Archive.

Digitization of high-value portions of the collection and preserving the digital copies will contribute to the preservation of hits collection for years to come. The Conservation Assistant works in the Audiovisual Preservation area, supporting the work of the Specialist, Audiovisual Conservation and Migration Operator by performing photo imaging of collection items, as well as preparing, packing, unpacking, and performing quality checks on archival materials and associated digital assets.


Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Handle and prepare archival material from Libraries and Cultural Resources
  • Image capture of collection items according to prescribed workflow
  • Edit digital images to produce high-quality masters for public access
  • Manage digital files post-digitization
  • Create and input metadata for digital objects
  • Prepare archival materials for project staff
  • Pack and unpack archival materials
  • Perform quality assurance checks on materials that have been imaged or migrated
  • Assist project staff in the shipping and receiving of archival materials from external vendors

Qualifications / Requirements:

  • Post-secondary education or equivalent work experience in a relevant technical specialty such as archival preservation, audio recording, video production, or photography
  • Knowledge of archival digitization principles and best practices
  • Experience digitizing objects and editing digital images
  • Knowledge of principles of digital photography
  • Experience with DSLR cameras
  • Working knowledge of core software applications including Adobe Photoshop, Adobe Camera RAW, MS Excel, MS Windows operating system, and professional audio editing software such as Adobe Audition, Pro Tools, or Pyramix
  • Ability to maintain a high level of accuracy and attention to detail working on repetitive tasks
  • Excellent hearing and ability to critically listen to technical quality of audio material
  • Demonstrated ability to learn and operate technical hardware and software systems
  • Comfortable using various digitization technologies and equipment
  • Strong interpersonal and teamwork skills
  • Excellent verbal and written communication skills
  • Must be able to frequently lift boxes up to 25 lbs and occasionally lift boxes up to 50lbs
  • Archives or Library Technician Certificate
  • Experience working with archival materials
  • Experience working with obsolete audio or video formats
  • Experience working with modern audio or video systems
  • Knowledge of principles of analog and digital audio technology
  • Knowledge of principles of analog and digital video technology
  • Experience working with metadata
  • Knowledge of metadata standards for digital, archival, library or museum collections

Application Deadline: December 15, 2017

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.


Additional Information

This position is part of the AUPE bargaining unit, and falls under the Technical Job Family, Phase I.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. 


About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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