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Associate Director Development, Development Campaign, Development and Alumni Engagement

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Job ID: 14566

Updated: January 11, 2018

Location: Main Campus

Position Overview

This opportunity is currently available for internal applicants only as THERE IS A STRONG INTERNAL CANDIDATE FOR THIS POSITION.

The Campaign Team within Development & Alumni Engagement is currently seeking a Full-time Regular Associate Director .

The Development and Alumni Engagement (DAE) office exists for the mutual benefit of the University of Calgary and its stakeholders and coordinates donations of gifts and gifts-in-kind. The area is an active, community-oriented team that enhances University development (fundraising) efforts in support of the Eyes High strategy and supporting Academic and Research plans.

The University of Calgary is currently executing a $1.3B 50th Anniversary Comprehensive National Campaign. This is a University-wide initiative designed to significantly increase philanthropic revenue to the University. It is the single most ambitious program ever undertaken by the University of Calgary and the third largest comprehensive fundraising campaign in Canadian history.

Since launching the public phase of Energize: the Campaign for Eyes High in April 2016, the Campaign now exceeds $900 million in total achievement or close to 70 per cent of its overall goal. Several significant gifts towards key faculty and institutional priorities like Entrepreneurial Thinking have contributed to this progress along with a broadening of donor support into key geographic regions and with key constituencies like faculty and staff.

Reporting to the Director, Development Campaign, the successful incumbent will work closely with the Director and Associate Vice President on planning, overseeing and/or executes campaign related fundraising, communication, and reporting activities.

Internally, the Associate Director of Development, Campaign, will provide support with campaign project management. As such, this position works with the Director to guide fundraising and communications teams, along with academic leaders and senior administrators, to develop giving opportunities, solicitation strategies and gift celebrations.

Externally, the Associate Director contributes to building and, on occasion where the Director is unavailable, making presentations and communicating with individual stakeholders about Campaign objectives, giving opportunities, volunteer opportunities and Campaign progress. In collaboration with the Director, the position holder will also develop and execute select donor and volunteer engagement strategies and, again, will directly manage stakeholder relationships resulting from that work. The Associate Director will also build a portfolio of donor prospects and will be responsible for fund development targets (e.g., visits, giving stage management, gift pipeline, and financial achievement).

The position requires an ability to manage complex projects, work under pressure, and juggle multiple timelines and competing priorities, with select professional and other staff collaboration on a project by project basis. The position will also ensure confidentiality related to the donations and development programs; disclosure of this information would be detrimental to the University. It also requires, on a case-by-case basis, motivating and influencing internal and external audiences related to Campaign work, particularly other members of DAE and the overall communications and fund development complement at the University of Calgary. The work undertaken and supported by the Associate Director will impact Campaign planning and execution for the institute.

The position is frequently tasked to support response to Campaign related inquiries from key stakeholders including major donors, community leaders, as well as the University's program directors, Deans and Department Heads.

The Associate Director will work to prepare the Director to provide advice, decisions and actions that create legal, tax, and ethical implications for the University. As such, the role requires the position holder to be organized and informed about priorities and related issues and status with respect to Campaign work streams. In so doing, the Associate Director will be in a position to better prepare the Director and Campaign team to provide the diplomacy, foresight and sound judgment to ensure continued goodwill and financial support for the University.


Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Under the direction of the Director of Development, Campaign, and in collaboration with the DAE Executive Leadership Team (DAELT), the Associate Director ensures the success of Campaign related activities including:
  • Develop necessary Campaign strategic and operational plans that drive Campaign achievement with annual, measurable objectives
  • In collaboration with the Director, developing useful fund development communications and other campaign materials (both online and print) with development teams, academic and institutional leaders
  • Taking on scope as identified by the Director for Campaign constituent and vendor management
  • Taking on responsibility in areas designated by the Director including progress updates, gift celebrations and a Campaign closing event. Events may involve members of DAE or University leadership
  • Working with the Director, managing select Campaign volunteer engagement including planning and implementation of regular communication and reporting to advisory groups
  • Preparing the Director to and, on occasion, presenting to University volunteer groups including but not limited to the Board of Governors, Alumni Council, Senate, faculty advisory groups, etc.
  • Preparing the Director to and, on occasion, presenting to fundraising teams and other internal groups to share campaign plans, messages, progress and impact
  • Developing an outreach program and, where identified, reaching out to key community stakeholders in Calgary and beyond about the University of Calgary Campaign and opportunities to engage as donors and advocates
  • Where given responsibility, ensuring prospective volunteers and donors have meaningful opportunities to engage with the Campaign
  • Seeking and communicating feedback from stakeholders about Campaign activities, whenever possible, within a defined area of stakeholder scope
  • Contributing ideas and implementing enhanced solicitation and tracking, progress reporting and data projects in support of the Campaign
  • Represent the Director both internally and externally when the Director is not available
  • Actively engage in volunteer management and work with the Director and Campaign team to identify cultivation, solicitation and stewardship opportunities within this group
  • Manage workflow for select staff within or beyond DAE for Campaign related projects (e.g., case development, Campaign event management, etc.)
  • Ensure compliance with prospect management procedures.

Qualifications / Requirements:

  • A University degree (required) with 5-7 years of experience in project management and strategic communications at a senior level, managing resources, diverse programs and projects. Substantial experience working within or on projects within large, complex organizations is highly desirable. Candidates will possess the following:
  • Demonstrated project management experience is required
  • Superior communications skills (written and verbal)
  • Excellent listening skills
  • Proven ability to turn direction and strategy into operational plans that are measurable
  • Strong organizational skills
  • Ability to combine people and resources in a manner that will achieve objectives within established limits
  • Ability to focus and motivate people within projects and create clarity around project roles and responsibilities
  • Solid negotiation skills
  • Proven relationship management abilities
  • Honesty and integrity in all work aspects
  • Innovation, entrepreneurialism and passion for work
  • Sound judgment
  • Ability to prioritize and work independently and collaboratively as needed
  • The Associate Director must be comfortable preparing the Director and others within the Campaign team to work directly with members of the University's senior executive team, Deans, Department Heads and senior volunteers as well as stepping into front-facing roles with the aforementioned groups as required. Ability to exercise a high level of tact and discretion in both internal and external interactions
  • Proven abilities in project and change management skills in large/complex organizational settings
  • Experience with managing and supporting major projects and leading or contributing to the communications work streams of those projects
  • Superior ability to prepare leaders for public engagement with diverse audiences and to deliver presentations to those audiences when required
  • Strong experience with and desire to learn information systems that support Campaign planning and execution
  • Capacity to analyze, translate and support financial and statistical data to help inform Campaign decision-making
  • Sound judgment and ethical decision-making capability and the ability to work collaboratively
  • Strong team-focused orientation
  • Excellent organizational skills and, in particular, an ability to recognize changing priorities and to manage to those priorities
  • Excellent planning, problem solving, project and resource management skills
  • High problem-solving and critical thinking skills

Application Deadline: December 29, 2017

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is classified in the Professional Career Band, Level III of the Management and Professional Staff Career Framework.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website.


About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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