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Project Maintenance Administrator, Financial Reporting, Finance

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Job ID: 14620

Updated: February 12, 2018

Location: Main Campus

Position Overview

Financial Reporting  within Finance is currently seeking 10 Full-time Limited Term Project Maintenance Administrators for approximately 6 months.

This position reports to the Associate Director, Internal Control & Compliance Reporting, and will be responsible for the timely and accurate administratio of project set-up, which affects the accounting control and financial reporting of the University's sponsored research and other restricted funds. Working in partnership with faculties, departments, the Vice Presidents' Offices, Research Services and the project holders; administrators ensure that projects are set-up in accordance with the stringent terms and regulations provided by the granting agencies and the policies of the University.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Perform all aspects of project set-up, including budget upload, delegation, etc. based on authorized documentation
  • Projects are created and classified in PeopleSoft with understanding of the Projects Uses and Limitations, as well as the Project Attribute definitions and implications of the Fund Transfer Rules
  • Project SpeedTypes, SpeedCharts, combo/edits and tree manager are set-up and maintained
  • Set-up projects in accordance with the requirements of the granting agency and/or The University administration
  • Project billing and reporting requirements are documented
  • Project budgets are uploaded in PeopleSoft
  • Ensure projects are classified appropriately based on the University's fund definitions and understanding of the Decision Tree Fund Chartfield
  • Project maintenance, including amendments, budget revisions and processing of Team Authorizations Forms
  • Maintain trustworthy and productive working relationships with all stakeholders including University administration, the project holders and the granting agency/sponsor contacts and handle project-related communication and relations

Qualifications / Requirements:

  • Completion of bachelor's degree
  • Three to five years experience in a business environment. Or an equivalent combination of education and experience
  • Advanced skills and ability to use Microsoft Office, Cognos, Electronic Mail, and PeopleSoft
  • Understanding of basic accounting concepts, and knowledge of GAAP
  • Ability to produce results quickly and accurately
  • Knowledge of Research funding agencies and their regulations would be an asset
  • Knowledge of University culture and cross-departmental policies

Application Deadline:  January 23, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. 

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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