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Administrative Assistant, Medical Genetics, Cumming School of Medicine

Job ID: 15555

Updated: May 18, 2018

Location: Other

Position Overview

The Department of Medical Genetics in the Cumming School of Medicine invites applications for a Administrative Assistant. This Part-time Fixed Term position is for approximately 1 year (based on length of grant funding), with the possibility of extension.

This position reports to the Principal Investigator.  The Administrative Assistant is part of the Metabolic Research Team within the Department of Medical Genetics, and will provide administrative support to the Clinical Trials Research Program. 

The main duties of this position are to ensure contracts and grants are in current status, apply for grant extensions and help move research projects through the necessary departments (including legal) at the University of Calgary and Alberta Health Services. 

This position is located at the Alberta Children's Hospital.  This position is for 14 hours a week to start but will eventually increase to 21 hours a week.  

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Provides administrative and clinical support
  • Provides financial support
  • Reviews the External Grants ensuring that the grants are not overspent, provides reports to Principal Investigator
  • Purchase office supplies and equipment
  • Manages the payment of invoices to clients
  • Metabolic Research Team meeting agendas and minutes
  • Organizing and scheduling of clinics and assessments in consultation with Certified Clinical Research Professionals (CCRP)
  • Preparation and maintenance of patient specific clinical trial files
  • Preparation of patient documents, laboratory kits and patient questionnaires, which are needed for the research appointments; provides this information to the Metabolic Research Team prior to appointments
  • Other duties as required to assist the team

Qualifications / Requirements:

  • Grade 12, some post-secondary education with 2 to 4 years administrative experience and experience with research accounting at the U of C is required
  • Strong organizational and time management skills required
  • A minimum of two years previous experience in a medical out-patient with direct patient experience would be an asset
  • Familiarity with medical terminology is required
  • Excellent working knowledge of Microsoft Office (Word, Excel, PowerPoint, Access) is required
  • Experience with Clinibase, Scheduler and database management is preferred
  • Ability to multi-task and deal with changing priorities and deadlines is required
  • Strong verbal, written communication skills

Application Deadline:  May 24, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted. 

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Operational/Administration Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Cumming School of Medicine visit Careers in the Cumming School of Medicine.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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