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Research Project Coordinator, Department of Medicine, Cumming School of Medicine

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Job ID: 15902

Updated: Yesterday

Location: Foothills Campus

Position Overview

The Department of Medicine in the Cumming School of Medicine invites applications for a Research Project Coordinator. This Full-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of extension.

Reports to the Principal Investigator.

The Research Project Coordinator will work with an established and dynamic research group to organize research projects focused on patient engagement, patient-centered care, and knowledge translation in the area of chronic kidney disease.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Under the guidance of the Principal Investigator successfully coordinate, monitor and report all phases of the research project life-cycle including scope, timelines, costs, issues, risk management, change management, data collection, analysis, reporting, quality and resource management
  • Works independently, takes initiative in defining work needs and priorities and works as part of a team to manage this project with a broad range of internal and external stakeholders
  • Facilitates the communication and interaction among the varied function representatives by acting as liaison on project tasks between research staff, trainees and principal investigators
  • Responsible for audit and feedback process to communicate information and develop actionable change strategies with stakeholders, health care team members, and research ethics boards
  • Mentors project staff as required
  • Establishes and maintains good working relationships with all team members and external parties
  • Fosters collaborative relationships with stakeholders from health care teams and clinical management teams
  • Project Coordination
    • Collaborates on, the design, preparation and presentation of study materials including study protocols, procedure manuals, informed consent documents and study reports
    • Support clinical staff and stakeholders with resources and training applicable to the research protocol
    • Works with project staff and stakeholders to implement and disseminate project applicable communications, presentations, publications and research findings
    • Assists with writing project reports, technical research reports, and status reports
    • Sets up and manages project meetings (including taking minutes, preparing meeting documentation and creating project presentations)
    • Liaises and communicates with key stakeholder groups to promote awareness of the project
    • Maintain accurate, timely, complete documentation and records
    • Ensures required contracts, confidentiality agreements, and ethics approvals are in place where appropriate and supports the needs and requirements of data partners, as they relate to the data partnership agreements
    • Ensures project adheres to ethical and privacy requirements, including regular audit of performance (i.e., proportion of participants with signed consent forms)
    • Manages research protocols in preparation for IRB submission and prepare submissions to applicable ethics boards
    • Initiates and manages relationships with third party organizations to facilitate operations pertinent to the projects
    • Works with appropriate staff and University departments to assist researchers in setting up contracts/agreements for external vendors, persons of interest and contractors in compliance with University policies
  • Research  Implementation, Conduct , Reporting, Analysis, Evaluation
    • Protocol evaluation and feasibility assessment
    • Define implementation strategies, establish standard operating procedures (SOP's) and execute plans. Specifically, investigating/determining how to carry out the research project,  then develop written processes specific to each clinical department in which the research is undertaken and then performing the work that is required to complete the project
    • Implements study protocol, monitor daily study activity and updates investigators as appropriate
    • Monitors enrolment goals and modifies recruitment strategies as necessary
    • Serves as primary liaison between investigators, other healthcare professionals, and research participants
    • Ensures that all research related activities are carried out in accordance with the established protocol and standards in compliance with all applicable laws, regulations and policies
    • Provide one-on-one training/mentoring to clinical staff and/or researchers as required
    • Is responsible for the proper use and understanding of applicable AHS data systems as required within the project
    • Is responsible for reporting of adverse events according to the study protocol and in accordance with local ethics board
    • Organize qualitative research (ie: focus groups and interviews) inclusive of planning, moderating, facilitating, collecting and sorting information, entering data, and data analysis
    • Responsible for systematic, efficient qualitative data coding and complex analysis using qualitative data management software (e.g. NVivo)
    • Completes informed consent process with study participants
    • Responsible for monitoring expected enrolment goals and modifying recruitment strategies to achieve those targets
    • Organizes quantitative research (ie. Survey design, dissemination, data collection, and creates  and maintains database)
    • Oversee the administration of the study (developing study data collection forms, creating and maintaining a Master File, paying invoices, sourcing vendors, etc.)
    • Assists with the development of the clinical pathway, materials, and supporting resources for the implementation and evaluation of the research activities 

Qualifications / Requirements:

  • Minimum Master's degree in a health research related discipline, with prior experience in health research
  • Training and/or experience in qualitative research methodologies, including moderating focus groups and in-depth interviews and conducting qualitative analysis
  • The ability to establish relationships and interact with teams of people from diverse scientific, professional backgrounds, front-line clinical staff and a variety of stakeholders to coordinate, implement and evaluate the projects
  • Working knowledge of Alberta health systems that may include knowledge of evaluation and monitoring and health informatics, Alberta privacy legislation and related AHS research agreement process (including the submission of ethics applications)
  • Applied clinical experience is an asset
  • Experience with basic database design and manipulation tools, including MS Excel, Access.  Experience with basic statistical software packages is an asset
  • Experience with qualitative data management software (eg. NVivo) is an asset
  • Exceptional interpersonal and ability to handle diverse situations in an objective consistent manner
  • Exceptional written and oral communication skills and the ability to communicate effectively at all levels
  • The ability to prioritize and balance multiple deliverables within agreed timelines
  • Experience setting-up and managing health services research projects
  • Strong organization skills, attention to detail, ability to take initiative, make decisions and troubleshoot problems
  • Experience with change management, preferably in research, healthcare or health services research sectors
  • Previous experience managing / coordinating complex projects is an asset
  • Experience implementing and evaluating knowledge translation strategies in clinical care using electronic tools (i.e. point of care tools, decision aids) is an asset
  • Experience writing reports and designing study documents, including clinical research in-services and power-point presentations is an asset
  • An understanding of knowledge translation is an asset
  • Proven ability to deal tactfully and decisively with sensitive issues while maintaining confidentiality
  • Demonstrated initiative and ability to seek out answers to questions and problems
  • An  understanding of ICH/GCP requirements and experience in applying ICH/GCP
  • Guidelines, research ethics policies and Tri-Council policies for research involving humans is required
  • A working knowledge of the Health Information Act and how it applies to research, quality improvement and evaluation is an asset
  • Expert knowledge of standard system software applications

Application Deadline:  July 20, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted. 

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Technical Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Cumming School of Medicine visit Careers in the Cumming School of Medicine.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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