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Research Grants Officer, Office of Research Services, VP Research

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Job ID: 15964

Updated: July 20, 2018

Location: Main Campus

Position Overview

The Research Services Office in VP Research invites applications for a Research Grants Officer . This Full-time Limited Term position is for approximately 8 months (based on length of grant funding), with the possibility of extension.

The Research Services Office (RSO) works with the University of Calgary's research community to advance the research enterprise. RSO aims to increase sponsored research revenue, reduce financial, reputational and market risk and manage compliance for the university. Within RSO, the Grants and Awards Division external grants team focuses on assisting and advising researchers applying for funding from Tri-Council Agencies (NSERC, SSHRC and CIHR), other government sources (provincial, federal, and international) and non-profit organizations. With a mandate to provide timely, effective pre-award services, RSO is accountable to the Vice-President (Research) and operates in a complex and competitive environment serving researchers, faculties, University leadership, and funders.

The Research Grants Officer (RGO) is responsible for administering a wide range of complex granting programs with a high volume of work, peaking annually in the Fall. The position is driven by constant, multiple and simultaneous deadlines, continuous change and shifting priorities. The work environment is fast-paced, service-oriented and highly computerized.

As a member of the Grants and Awards Division in RSO, this position reports to the Manager, External Grants.





Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Advise faculty members on appropriate research funding opportunities through a variety of mechanisms as appropriate (e.g. funding calls, website, information sessions)
  • Educate researchers with regard to timelines and procedures related to the grant submission process
  • Provide the administrative review of external grant applications to ensure compliance with granting agency and University requirements
  • Interpret and implement University and sponsor policies, procedures and guidelines
  • Recommend applications for approval/signature of Director, Grants, Awards and Ethics; Associate Vice President (Research); Vice President or President
  • Liaise with external agencies during and after application submission and with other units in Research Services and Research Accounting as necessary
  • Keep up to date on funding opportunities in what continues to be a rapidly expanding and complex array of programs
  • Ensure our research community is kept informed, in a timely manner, of emerging opportunities, program changes, and deadline information
  • Advise researchers on the development of competitive research proposals by coordinating workshops on competitive proposal writing, university and sponsor guidelines, and details of specific grants opportunities
  • Maintain and develop content for the Grants and Awards section of the website, and other communication materials, as appropriate
  • Evaluate current procedures and as required, identifies and recommends changes or improvements to internal policies and procedures in order to better facilitate the grant administration process
  • Provide input into future planning related to the external grants portfolio and to the strategic planning exercises of the unit as a whole, as required
  • Prepare package of information for Research Accounting to initiate project set-up , including collection of all required certifications and approvals
  • Manage intake of sub-grants from other institutions for projects falling in the RGO portfolio
  • Liaise with legal units as needed to facilitate the legal review of any agreements associated with awarded grants
  • Liaise with the ethics unit on any questions relating to certification requirements and compliance
  • Ensure the eRSO database contains current application and award data related to the portfolio, and that hard copy and electronic files are kept up to date
  • Provide on-going maintenance of grant files, and acts as first point of contact for any amendment to the grant, including extensions

Qualifications / Requirements:

  • A University degree is required
  • Solid knowledge of University policies relating to research is required, along with understanding of federal and provincial policies governing the administration of grants at educational institutions
  • High level of flexibility and ability to adapt to changing workloads and priorities required
  • Ability to provide accurate information professionally, courteously and in a timely manner, respecting appropriate confidentialities, is required
  • Must be a fast learner, able to work independently with appropriate instruction and minimal supervision
  • Good knowledge of Microsoft applications (Word, Excel, Outlook and PowerPoint) is required
  • Excellent written and verbal communication skills, strong time management, organizational and interpersonal skills are required
  • Sound decision-making capabilities required
  • Previous experience working within a post-secondary institution, funding agency or similar organization is preferred
  • Several years of demonstrated experience in a research environment, preferably at a major university, and in administrative procedures and computer applications would be considered a strong asset
  • Ability to organize and lead effective workshops and information sessions would be considered a strong asset

Application Deadline: July 19, 2019

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website


About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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