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Communication Coordinator, Paediatrics, Cumming School of Medicine

Job ID: 12143

Updated: February 15, 2017

Location: Foothills Campus

Position Overview

The Department of Paediatrics in the Cumming School of Medicine invites applications for a Communication Coordinator. This Full-time Fixed Term position is for approximately 2 years (based on length of grant funding), with the possibility of extension.

Reporting to the Deputy Department Head, Professional Affair. Department of Pediatrics.

The Communications Coordinator is responsible for establishing communication strategies for the Department of Pediatrics that foster a culture of excellence in Clinical Service, Advocacy, Leadership, Research and Education within the parameters of the Department's Vision.

 

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Communications
    • Assists the Department Manager, Department Head, and Deputy Head(s) in developing and implementing communication strategies within the Department of Pediatrics
    • Produces the Department of Pediatrics Annual Report
      • Responsible for the development, collection, collating of all documents and data in collaboration with internal stakeholder and with external publishers. This includes strategies on the distribution of the report (print/electronic and media) and reporting it to stakeholders
    • Maintains all distributions lists at AHS and UofC for communication to all medical staff, trainees, and administrative staff
    • Serves as Editor of the Department of Pediatrics newsletter, responsible for researching, writing and collating content; design; and distribution with input from the Department Manager, Department Head, and Deputy Head(s) of Pediatrics
    • Responsible for facilitating communication of both urgent and routine correspondence to all members of Department and obtaining the required approvals both internally and externally
    • Accountable for the upkeep of the processes, standards, rules, and guidelines around the communications and strategies for communication for the Department of Pediatrics
    • Provides advice to continually improve communications effectiveness within the Department in keeping with the Department/AHS/ and UofC visions, missions, and values
    • May assist with the upkeep of electronic devices/tools/devices to ensure the integrity of the data is maintained. When new equipment is required may assist with the development and research to ensure it meets the standards required (i.e. video/monitors/ specifically within the Department ensuring a variety of communication tools are used)
    • Contributes to a social media strategy and online presence that advances the priorities of the Department
  • Website Administrator
    • Responsible for publishing and distributing all rounds notices and special events notices for the Department of Pediatrics, including Educational Rounds for PGME/CME/UME, Retreats and events
    • Accountable for the overall functionality and effectiveness of the Department of Pediatrics web site, PGME website and subspecialty websites working collaboratively with the external Web Developer to develop and design, collect information and maintain updates and links
    • Coordinates, maintains and facilitates submissions for the website on a regular basis and ensures that the integrity of the data is maintained
    • Works collaboratively with our stakeholders to ensure that all media(s) are utilized to maximize the effectiveness of our website for the Department and its partners
  • Administration/Special Projects/Other
    • Assists with planning and managing the Department of Pediatrics Communication Advisory Panel and incorporating feedback to improve communications
    • Participates and/or leads committees struck to improve communication strategies and website effectiveness. This may include taking minutes and distribution of material for these meetings
    • Develops and maintains communication/web manuals and procedures and ensures backup strategies are in place
       

Qualifications / Requirements:

  • Minimum of 3-5 years related experience and completion of post-secondary education in a relevant area such as Communications, Public Relations or Journalism required
  • A combination of education, training and experience may be considered
  • Excellent project management skills
  • Excellent interpersonal and organizational and communication skills
  • Ability to work independently with excellent problem solving skills
  • Ability to solve complex problems and meet multiple deadlines in a fast-paced environment
  • Maturity in dealing with a wide range of situations with diverse stakeholders
  • Demonstrated proficiency in writing and editing for different communication channels
  • Demonstrated ability in professional writing, preparing reports and conducting reviews for the purpose of presentation and publication
  • Experience with planning, scheduling and producing print and electronic communications
  • Experience in using, researching and evaluating emerging social media platforms
  • Experience or training in the areas of visual communications, web or digital design, or graphic design would be an asset, but is not essential
  • Advanced level of experience in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Visio and Publisher)

Application Deadline:  March 1, 2017

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted. 

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to become one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. Ranked as the top young university in Canada and North America, the University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary believes that a respectful workplace, equal opportunity and building a diverse workforce contribute to the richness of the environment for teaching, learning and research, and provide faculty, staff, students and the public with a university that reflects the society it serves. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

 

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