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Accounts Receivable Specialist, Finance

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Job ID: 13363

Updated: August 29, 2017

Location: Main Campus

Position Overview

Accounts Receivables within Finance is currently seeking a Full-time Regular Accounts Receivable Specialist.

Accounts Receivable manages external billings, cash control auditing, and collections.  The unit also supports and trains university departments and external parties in these areas.

The Accounts Receivable Specialist reports to the Supervisor, Accounts Receivable. This role works closely with other members of the accounts receivable team, as well as internal and external stakeholders.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Teamwork

  • Develop and maintain respectful relationships within the unit
  • Leadership is demonstrated through leading by example, active participation in identifying improvements and making recommendations, managing opportunities for development and fostering the team environment
  • Proactively develop and maintain trustworthy and productive working relationships with all stakeholders including: University administration, internal and external customers, University staff and external commitment contacts
  • Team objectives are achieved by taking on different roles/responsibilities as may be required and through assisting and supporting team members

Communication

  • Communicate policies, procedures and processes in a professional and courteous manner
  • Information is shared with the team and advice sought in an appropriate and timely manner
  • Deadlines and requirements are effectively communicated to clients and appropriate training is provided. Ensure that services for clients and associated tasks are followed through to completion
  • Provide training and advice to senior administration, faculties, departments and account holders regarding: University policies and procedures, University financial systems, and Accounts Receivable operations
  • Develop external and internal managerial and financial reports in conjunction with the AR Supervisor and generate as necessary
  • Provide support documentation and information as required by AR Supervisor, management and various auditors including internal and the auditor general

Leadership

  • Remain current on factors that would initiate change, such as University polices and procedures, Accounts Receivable and administration practices and technology changes. Changes are accepted and incorporated immediately in all applicable processes
  • Contribute to financial policies and plans and act upon recommendations for change to procedures, process and reporting activities to enhance systems, reporting, transaction processing and general administration of Accounts Receivable
  • Take initiative to ensure that job expertise and technical proficiency is up-to-date and current
  • Complete special projects as required, report on findings, prepare recommendations and monitor outcomes.  These may include development of: cash management procedures, collection procedures, billing procedures
  • Responsibilities are completed accurately, efficiently and effectively

Financial Reporting

  • Identify weaknesses in financial processes as they relate to accounts receivable and make recommendations for revised procedures
  • Maintain adequate documentation to support account activity and reporting thereof. This often requires preparation of working papers and schedules, activity summaries, variance and comparative analysis
  • Perform daily, weekly, monthly reconciliations.  This includes utilizing and developing system queries to search for errors and other problems with data
  • Ensure adjusting entries are calculated and processed, with supporting documentation

Qualifications / Requirements:

  • Senior level of a recognized accounting program, post-secondary education, or equivalent such as the completion of a University Management Certificate
  • Two to three years' experience in a business environment and accounting experience, including extensive experience in all accounts receivable processes
  • Advanced skills and ability to use Word, Excel, Access and data warehouse reporting, electronic mail, PeopleSoft financial systems
  • Excellent organization skills; good written and verbal communication skills
  • Knowledge of University culture and cross-departmental policies
  • An equivalent combination of education and experience

Application Deadline:  July 18, 2017

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to become one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. Ranked as the top young university in Canada and North America, the University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary believes that a respectful workplace, equal opportunity and building a diverse workforce contribute to the richness of the environment for teaching, learning and research, and provide faculty, staff, students and the public with a university that reflects the society it serves. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


 

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