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Administrative Temporary Pool

Job ID: 26774
Location: Main Campus
Updated December 11, 2023

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We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta.
The City of Calgary is also home to Métis Nation of Alberta, Districts 5 and 6.

Position Overview

The University of Calgary invites applications for temporary Administrative positions in various departments. Your key purpose is to provide temporary part-time or full-time, short-term administrative relief.


Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Duties will vary depending on the position and the department, and may include general reception, customer service, photocopying, filing, and/or data entry. As well, you may co-ordinate and organize a variety of operations and services, schedule meetings, make travel arrangements, draft documents, and develop presentations using a variety of software programs.

Accountabilities may include the ability to complete all work assigned in a thorough and accurate manner. Ability to manage your time effectively to carry out overall administrative support to the department. As well as the ability to maintain effective and productive working relationships with internal and external stakeholders.

Your qualifications should include a Grade 12 diploma supplemented with training and experience in an administrative role. You have strong organizational and time-management skills and have excellent oral and written communication skills. You have excellent typing and proof reading skills. As well, you have a great working knowledge of Microsoft computer applications (Word, Excel, Access and PowerPoint), web research and e-mail applications.

Please indicate the length of appointment you are interested in and days of availability in your cover letter.

Please note: Resumes will be kept on file for approximately three months

Application Deadline: This is an ongoing posting and applicants will be reviewed as they are received.

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

Part of the AUPE bargaining unit, classification will vary based on duties and responsibilties of the role being filled.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary has launched an institution-wide Indigenous Strategy in line with the foundational goals of Eyes High, committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.