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Communications Coordinator, Paediatrics

Job ID: 30900
Location: Foothills Campus
Updated March 21, 2024

This job posting is no longer active.

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We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta.
The City of Calgary is also home to Métis Nation of Alberta, Districts 5 and 6.

Position Overview

The Department of Paediatrics in the Cumming School of Medicine invites applications for a Communications Coordinator.  This Full-time Fixed Term is for approximately 13 months (based on length of grant funding), with the possibility of extension.

Reports to the Principal Investigator.

 

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Communications

  • Assists the Department Manager, Department Head, and Deputy Head(s) in developing and implementing communication strategies within the Department of Pediatrics

  • Produces the Department of Pediatrics Annual Report: Responsible for the development, collection, and collating of all documents and data in collaboration with internal stakeholders and external partners. This includes implementing strategies on the distribution of the report (print/electronic and media) and reporting to stakeholders

  • Serves as Editor of the Department of Pediatrics newsletter: Responsible for researching, writing and collating content; design; and distribution with input from the Department Manager, Department Head, and Deputy Head(s) of Pediatrics

  • Responsible for facilitating communication of both urgent and routine correspondence to all members of Department and obtaining the required approvals both internally and externally

  • Accountable for the upkeep of the processes, standards, rules, and guidelines around the communications and strategies for communication within the Department of Pediatrics

  • Provides advice to continually improve communications effectiveness within the Department in keeping with the Department/AHS/UCalgary visions, missions, and values

  • May assist with the upkeep of electronic devices/tools to ensure the integrity of the data is maintained. When new equipment is required may assist with the development and research to ensure it meets the standards required (i.e. video/monitors specifically within the Department, ensuring a variety of communication tools are used)

  • Contributes to a social media strategy and online presence that advances the priorities of the Department

Website Administrator

  • Responsible for ensuring circulation of all rounds notices and special events notices for the Department of Pediatrics, including Educational Rounds for PGME/CME/UME, retreats and events

  • Accountable for the overall functionality and effectiveness of the Department of Pediatrics website, collecting information, maintaining updates and links, and working collaboratively with Web Development on development and design

  • Coordinates, maintains and facilitates submissions for the website on a regular basis and ensures that the integrity of the data is maintained

  • Works collaboratively with our stakeholders to ensure that all media(s) are utilized to maximize the effectiveness of our website for the Department and its partners

Administration/Special Projects/Other

  • Participates on the Department of Pediatrics Professional Affairs Advisory Council and incorporates feedback to improve communications

  • Participates on the Department of Pediatrics Gender Equity & Diversity Task Force and provides assistance with development and execution of written report, collating data to help ensure reporting is comprehensive and clearly written

  • Spearheads initiatives to improve communication strategies and website effectiveness

  • Develops and maintains communication/web manuals and procedures and ensures backup strategies are in place

Qualifications / Requirements:

  • Minimum of 3-5 years related experience and completion of post-secondary education in a relevant area such as Communications, Public Relations, Marketing or Journalism required

  • Excellent project management skills

  • Excellent interpersonal, organizational and communication skills

  • Ability to work independently with excellent problem solving skills

  • Ability to solve complex problems and meet multiple deadlines in a fast-paced environment

  • Proven success working in highly complex environments and managing sensitive and confidential issues

  • Maturity in dealing with a wide range of situations with diverse stakeholders

  • Demonstrated proficiency in writing and editing for different communication channels

  • Demonstrated ability in professional writing, preparing reports and conducting reviews for the purpose of presentation and publication

  • Experience with planning, scheduling and producing print and electronic communications

  • Experience in using, researching and evaluating emerging social media platforms, including Twitter

  • Experience or training in the areas of visual communications, web or digital design, and graphic design

  • Advanced level of experience in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Visio and Publisher)

  • Experience with Adobe Photoshop, Illustrator, and InDesign

  • Experience with University systems, including Marketo and Drupal

  • Knowledge of University core business systems is desirable

Application Deadline:  February 7, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information visit Careers in the Cumming School of Medicine.

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

About the University of Calgary

UCalgary is Canada’s entrepreneurial university, located in Canada’s most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada’s leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities , and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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