Position Overview
The Department of Graduate Science Centre in the Faculty of Science is currently seeking a Full-time Temporary Relief Position Title for approximately 12 months.
Reporting to the Manager, Graduate Science Experience, the Graduate Program Administrator (GPA) works 35 hours per week and is a part of the Alberta Union of Provincial Employees (AUPE). This position provides student affairs expertise related to student admission, funding, registration and progression through their degree program to graduation. This role is accountable for providing accurate information and guidance to students on procedures, policies, and regulations and administer all aspects of student affairs processes from pre-admission to graduation. The Administrator must demonstrate strong communication skills and be comfortable dealing with diverse constituents including students, faculty and staff. Requires high-level discretionary decision-making as well as the ability to manage multiple tasks to meet deadlines and deal with constant interruptions on a daily basis. The position involves constant multi-tasking and weighing of situations with full understanding of the impact of decisions. Stressors range from moderate to high. There is a high need for attention to detail.
Graduate Program Administrators provide accurate advice and guidance to both prospective and continuing graduate students in the Faculty of Science. The incumbent ensures students are given accurate direction and assistance with regard to the programs and courses that students undertake as well as guidance on procedures, policies and regulations. The Graduate Program Administrator is responsible for all aspects of the students’ record from preadmission to graduation, including monitoring student program requirements from course registration, program changes, student funding, supervision, examinations and convocation clearance. The incumbent is able to identify concerns and take action to remedy them and to ensure appropriate and accurate records of decisions are kept. The incumbent must adhere to University FOIP regulations in student interactions and as they apply to student and University records.
Position Description
Summary of Key Responsibilities (job functions include but are not limited to):
Qualifications / Requirements:
Application Deadline: February 5, 2024
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
Additional Information
This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase 2.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada’s entrepreneurial university, located in Canada’s most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada’s leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities , and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.