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Specialist, Finance Services

Job ID: 31381
Location: Main Campus
Updated April 16, 2024

This job posting is no longer active.

We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta.
The City of Calgary is also home to Métis Nation of Alberta, Districts 5 and 6.

Position Overview

Finance Services is currently seeking a Full-time Regular Specialist.

Reporting to the Manager, Finance Services the Finance Services Specialist plays an important role in the delivery of finance support for the institution. The incumbent will work with the Finance Services team to ensure timely completion of accounting, budgeting, variance and forecasting functions in compliance with the University's policy framework. The nature of work will result in the position being privy to confidential and sensitive information such as human resource planning, salary information, and faculty/unit financial information; as such confidentiality is key within this role.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Assist the Finance Services team with analyzing and processing salary recoveries while producing accurate, timely and reliable results.
  • Provide support to the Finance Services team through cyclical budgeting and forecasting.
  • Completing salary recoveries accurately and in a timely manner; this includes analysis, calculations, documentation, system entry, reconciliations and responses to queries.
  • Solving problems, analysing possible solutions using experience, judgement and established processes.
  • Preparing monthly variance/forecast spreadsheets.
  • Preparing annual budget spreadsheets.
  • Initiating journal entry requests.
  • Entering budget and forecast adjustments.
  • Ensuring current Finance processes and policies are followed.
  • Supporting Finance Partner and Analyst with ad hoc requests, as required.
  • Respecting and maintain confidentiality of information.
  • Developing trustworthy and productive working relationships.

Qualifications / Requirements:

  • Bachelor's degree with three to five years experience in a business environment.
  • Proven advanced skills and ability to use Microsoft Office Suite (Excel, Word, PowerPoint), Internet skills, familiarity with PeopleSoft.
  • Understanding of basic accounting concepts, and knowledge of GAAP.
  • Experience with general budgeting, forecasting and variance analysis concepts.
  • Ability to work effectively in a high-volume environment, handle multiple tasks and produce results quickly and accurately.
  • Ability to take initiative, to work independently and to organize and complete work with minimal supervision.
  • Ability to work well under pressure and demonstrate good judgment in a fast-paced environment with many conflicting priorities, meeting internal and external deadlines.
  • Proven ability to use discretion with confidential material, a high level of tact and professionalism and a strong work ethic are required.
  • Excellent problem-solving, critical thinking and analytical skills.
  • Must be open to learning and development and be willing to accept new challenges and assignments.
  • Working knowledge of University business processes as well as knowledge of University policies and procedures pertaining to budgeting and finance is preferred.

Application Deadline:  April 17, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website

About the University of Calgary

UCalgary is Canada’s entrepreneurial university, located in Canada’s most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada’s leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit

The University of Calgary has launched an institution-wide Indigenous Strategy  committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities , and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.