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Development Coordinator (Faculty of Science Priorities), Faculty Development

Job ID: 31771
Location: Main Campus
Updated May 06, 2024

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We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta.
The City of Calgary is also home to Métis Nation of Alberta, Districts 5 and 6.


The Faculty Development team in the Development Office is currently seeking a Full-time Regular Development Coordinator (Faculty of Science Priorities).

The University of Calgary is Canada’s leading next-generation university, a living, growing and youthful institution that embraces change and opportunity with a can-do attitude.  University has a burgeoning new strategic direction, Growth through Focus. We will be Canada’s most entrepreneurial university in the country’s most enterprising city by ensuring a transdisciplinary focus for our scholarship; deeper partnerships and integration with businesses, governments, and purpose organizations in our community; and future-focused program delivery that sees us offer more modes of instruction, modularization and micro-credentials.  In 2021, the University of Calgary was ranked in the top five of Canada’s best research universities and is the youngest university in this class.

Science research and innovation at the University of Calgary are in for an extensive and game-changing expansion thanks to a $55 million investment in the creation of a new multidisciplinary science hub in the Government of Alberta Budget 2024. Construction of the Hub should begin next year, with an expected opening in 2029. The Faculty of Science will embark on an ambitious capital campaign to raise philanthropic dollars to support this project.

The Development office exists for the mutual benefit of the University of Calgary and its stakeholders and coordinates development and alumni relations. The development area in particular is an active, collaborative team that enhances University fundraising efforts in support of designated University priorities.

The Development Coordinator will provide administrative assistance with emphasis on decision-making and highly developed organizational skills in support of the Faculty of Science.  The incumbent will work with key staff in the faculty, including the Dean of the Faculty of Science, as well as Development team members. The Development Coordinator is often the first point of contact for the Development leads, and has access to highly sensitive and confidential information, and interacts with key external stakeholders including donors, alumni and community leaders.

Summary of Key Responsibilities (job functions include but are not limited to):

Administrative Priorities:

  • Supporting development team in all aspects of donor/prospect meetings:
    • drafting briefing notes for donor meetings
    • requesting and analyzing research
    • developing strategies for approaching donor prospects
    • assist in document preparation, editing, and proofreading.
    • recording contact reports in Blackbaud CRM
  • Managing all aspects of smaller gifts and sponsorships ($10,000 or less) coming into the Faculty of Science
  • Meeting Coordination - arrange and organize meetings, including preparing agendas and necessary materials.
  • Requesting, booking and confirming of appointments, scheduling meetings, event attendance, etc.

Database Management Priorities:

  • Managing the Blackbaud CRM donor database
  • Requesting updates to the database for the Faculty of Science
  • Creating and interpreting sophisticated data queries and reports
  • Maintaining donor and volunteer lists
  • Managing list of key stakeholders
  • Entry of all other donor advancement actions into Blackbaud CRM on a timely basis assuring up to date information on donor/prospect relationship
  • Compliance with the university’s prospect management procedures
  • Supporting priority fundraising projects with prospects lists, financial and monitoring reports
  • Maintaining donor records via shared drive and hard copy files
  • Managing electronic and paper files for the teams
  • Drafting of gift documentation including terms of reference for student awards and gift agreements
  • Processing donations and donor designations to support sound financial management of philanthropic gifts (submission of Gift Designation Forms, processing of Gift Agreements, Checklists and Terms of Reference)
  • Generating well-written correspondence from self and on behalf of the Development team
  • Supporting the processes and systems developed by the Faculty of Science development leads in its activities (e.g. Constituent relationship management (CRM) data entry)
  • Building and cultivating relationships with donors, alumni, key community stakeholders and members of business community through excellent relationship building skills.

Qualifications / Requirements:

  • A minimum of 3 years experiences directly in fundraising, community engagement or communications is required.
  • A university undergraduate degree would be considered essential.
  • Advanced-level skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) including specific knowledge in the functions of complex scheduling, mail merges, excel spreadsheets word documents and business letter formatting is required.
  • Other technology skills including Internet research, databases interfaces, PeopleSoft and web content management are required. Knowledge of document sharing platforms (SharePoint, MS Teams).
  • Must have proven donor centered skillset in dealing with internal and external stakeholders.
  • The successful candidate will possess maturity, self-confidence, and poise to deal appropriately with a wide variety of people and situations from the student level to high-profile community leaders and dignitaries. He or she must be self-directed and have superior interpersonal communication skills, both verbal and written, as well as excellent listening and interpretive skills.
  • A high degree of accuracy and attention to detail is required, with the ability to prioritize often conflicting demands. The impact of error is very high as inaccurate advice or information has serious consequences for the reputation of the faculty and of the University.
  • Demonstrated ability to be resourceful, creative, innovative, and flexible.
  • Must have proven ability to interact in a professional manner and build positive relationships with clients and team members.
  • Must have proven ability to remain positive and confident under pressure.
  • Must have proven ability to exercise judgment within established guidelines.
  • Blackbaud CRM database experience is a requirement, (e.g.: higher level functions like queries, exports, imports and mail).
  • Must have proven ability to project manage both small and large events and projects.
  • A high level of knowledge and understanding of university policy and procedures associated is an asset.

Application Deadline:  May 27, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website

About the University of Calgary

UCalgary is Canada’s entrepreneurial university, located in Canada’s most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada’s leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.