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Coordinator, Payroll Production

Job ID: 32055
Location: Main Campus
Updated June 07, 2024

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We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta.
The City of Calgary is also home to Métis Nation of Alberta, Districts 5 and 6.


The Payroll Team in Finance is currently seeking a Full-time Regular Coordinator.

The Payroll Production Coordinator reports directly to the Manager, Payroll Operations and supports the operation of the Payroll function regarding priorities, projects/tasks; ensures accurate, timely, and relevant processing of the time, pay and benefits for all employees. Understands and applies internal and external rules and regulations to ensure compliance. Evaluates HCM payroll processes and procedures and proposes changes for improved efficiency and productivity. Liaises with Work Force Administration, Payroll Operations, Payroll Administration, and Benefits.

May require flexible hours in order to meet the applicable payroll deadlines, continually strives for excellence, maintains good customer relations, leads by example.

Summary of Key Responsibilities (job functions include but are not limited to):

  • Process the pay period time and labour, prepare and complete each payroll run.
  • Support the Senior Payroll Production Coordinator on internal and external payroll audits, retro calculations and T4 preparation. 
  • HR/Benefit process auditing and data checking of entries into PeopleSoft.
  • Provide recommendations/solutions to better leverage the system and ensure consistency throughout business practices.Run and validate various audits to ensure information is accurate and complete for processing and reporting.
  • Ensures payroll deadlines are met by managing projects and priorities.
  • Schedules and completes all jobs required to process a successful payroll in relation to HCM modules.
  • Willingly shares job knowledge, provide and support staff learnings.
  • Audit responsibilities are kept up to date and concerns are identified and resolved.
  • Must promote and foster an open, respectful environment in line with our service culture, mission, vision and values at all times.
  • Understand the impact of miscommunication or misunderstanding.
  • Provide backup support &/or vacation coverage for the Senior Coordinator, Payroll Production and the Payroll Analyst.
  • Participate in senior level payroll duties as required by Manager, Payroll Operations.

Qualifications / Requirements:

  • 4 years or more payroll or HR experience.
  • Completion of PCP and/or working towards Certified Payroll Manager (CPM) designation through the Canadian Payroll Association would be a definite asset.
  • Experience in a post-secondary education environment and/or knowledgeable of University policies and procedures would also be a definite asset.
  • Knowledgeable in interpretation and application of Alberta Labour Standards, Provincial WCB, union contracts and government regulatory compliance.
  • Strong attention to detail, judgment skills, demonstrated analytical and problem solving skills are required to deal with complex issues and concerns.
  • Strong interpersonal skills and the ability to work independently or as a member of the team.
  • Proven organizational and time management skills are required to manage and set priorities and meet commitments and timelines.
  • Excellent verbal and written communication skills are required to communicate with the diverse community of the University.
  • Diplomacy and confidentiality are essential at all times.
  • Must be able to exercise sound judgment with established guidelines.
  • Proficient with the PeopleSoft product with regards to running all processes to complete pay administration.
  • Strong working knowledge of Microsoft Office applications is required.
  • Experience in a post-secondary education environment would be an asset.

Application Deadline:  June 21, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is classified in the Professional Career Band, Level 2 of the Management and Professional Staff Career Framework. 

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website

About the University of Calgary

UCalgary is Canada’s entrepreneurial university, located in Canada’s most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada’s leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.