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Student Recruitment Specialist, Faculty of Science

Job ID: 32329
Location: Main Campus
Updated July 11, 2024

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We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta.
The City of Calgary is also home to Métis Nation of Alberta, Districts 5 and 6.


The Marketing & Communications Team in the Faculty of Science is currently seeking a Full-time Limited Term Student Recruitment Specialist for approximately 1 year.

Reporting to the Lead, Student Recruitment, this position is a demanding high-energy, high-profile, role that requires exceptional public speaking skills as well as the ability to deal with the community and public in a professional, tactful, efficient and effective manner. The successful candidate must be comfortable delivering public-facing presentations and communicating with audiences from diverse backgrounds.

Summary of Key Responsibilities (job functions include but are not limited to):

  • Planning, developing and executing recruitment, marketing and conversion strategies for the graduate programs to maximize market awareness and applications to the programs.
  • Meeting recruitment targets by initiating, developing and managing market trends.
  • Planning and executing multiple projects simultaneously, prioritizing tasks appropriately and setting deadlines.
  • Managing complex issues, while ensuring high impact projects are on schedule, on budget and aligned with Faculty of Science strategic goals.
  • Maintaining strong relationships with team members, staff, suppliers, clients and other target audiences on and off campus.
  • Working collaboratively on marketing and communication strategies with the Marketing/Communication team to inform of the current trends and provide ROI assessment.
  • Collaborating with International Specialists in Science and in other University of Calgary units.
  • Promoting and publicly speaking about our programs at internal and external events including information sessions, industry events, tradeshows and webinars.
  • Monitoring and reporting registrations and recruitment statistical data for professional graduate programs.
  • Collaborating with directors of the individual professional programs to analyze market needs for executive programs by identifying new target markets (individuals, organizations, associations).
  • Generating and qualifying suitable applicants to professional graduate programs through various recruitment initiatives.
  • Working with the Lead, Student Recruitments and the marketing team to plan and conduct recruitment events on and off campus.
  • Leading the recruitment of high-caliber prospective participants for the professional programs through the development and coordination of recruitment activities.
  • Implementing and maintaining current information on leads, contacts, proposals and utilizing a CRM system.
  • Developing and updating conversion plans and materials including e-marketing content campaigns, call campaigns, conversion presentations, lead follow up, and other engagement initiatives.
  • Reviewing transcripts to determine the eligibility of the prospective students and guiding them accordingly.
  • Working closely with admissions team and the graduate program directors to facilitate pre-assessment of applications.
  • Liaising with Marketing team to plan and conduct the conversion events.
  • Working with Science leadership to use Canadian Graduate Program Student Satisfaction surveys to support appropriate changes to Science programs.
  • Corresponding with leads to accelerate the sales cycle and drive conversion which includes follow-ups, a high-level of customer service and sales cycle tracking.
  • Drafting compelling and competitive proposals / bids by working with the management team, academic directors and faculty.
  • Provide guidance to potential applicants regarding financial assistance opportunities, career opportunities and alumni successes.

Qualifications / Requirements:

  • A bachelor's degree is required; an MBA or Master's with a background in Science is asset.
  • At least 3-5 years of progressive student affairs required, student recruitment experience preferred.
  • Proven skills in networking, relationship building, negotiation and key account management is required.
  • Strong planning, time management and organizational skills, as well as effective decision-making, multitasking and problem solving ability in a deadline driven, high volume environment required.
  • Familiarity with analytics and marketing, and sales KPI tracking and reporting is required.
  • Highly developed ability to deal with competing requirements and job demands.
  • Professionalism and strong work ethic, as well as the ability to operate effectively within a dynamic, customer-facing team environment is required.
  • The ability to handle ambiguity and resolve emerging issues with initiative and a collaborative mindset is essential.
  • Willingness and ability to travel and to work weekends and flexible shifts as necessary.
  • Advanced computer skills including MS Office Suite (including Word, Outlook, PowerPoint, Excel and Power BI), Marketo, and PeopleSoft required; ) and Customer Relationship.
  • Management (CRM) system knowledge would be a strong asset.
  • Experience with international clients, and communication/collaboration with external units are considered assets.
  • Knowledge of University of Calgary culture, policies, procedures and core business systems is considered an asset.

Application Deadline:  July 25, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website

About the University of Calgary

UCalgary is Canada¿s entrepreneurial university, located in Canada¿s most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada¿s leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.