Events Manager-Haskayne School of Business

Description

The Haskayne School of Business is currently seeking a Full-time Regular Events Manager.

At the Haskayne School of Business, our mission is to create innovative research, unparalleled learning opportunities and meaningful engagement with our community. As the lead event planner for the school, the Events Manager plays a critical role in delivering on key strategic events that engage with the business community, recruit students, share our academic's research with the world and grow the reputation of the Haskayne School of Business at the University of Calgary.

The manager will oversee the organization and management of the school's three-person events team and have oversight of the booking of the Events Centre in Mathison Hall. The position requires the ability to use discretion, maintain professionalism, confidentiality, and composure under pressure, demonstrate adaptability and flexibility, provide efficient, quality service to all stakeholders, and often requires multi-tasking and the ability to deal with multiple priorities. The incumbent of this position requires a high level of independence and initiative and must have the ability to anticipate and strategically develop and manage workflow.

The volume and difficulty of the work varies from routine to complex with events ranging from small gatherings to our signature event gala. Having the ability to work in a fast paced, team environment, and under stressful situations, the need for accuracy, dealing with continuously shifting priorities, and a high traffic workplace with frequent interruptions is key to the success of the incumbent.

Summary of Key Responsibilities (job functions include but are not limited to):

Event Programming

• Plan and execute a wide range of events of varying complexity at a senior level. Most events will be in-person, though some may be virtual and hybrid events
• Event program development, implementation, evaluation and reporting. Ensures that events have clear metrics of success
• Create event briefs, create/update event playbooks and other supporting planning materials
• Have well-developed operational management expertise, capable of delivering multiple projects simultaneously and working effectively under pressure and time constraints
• Have budgetary control experience - monitoring expenditure and preparing post-event expenditure report
• Oversee program delivery including selecting and managing suppliers and contract employees and providing direction to support staff
• Oversee catering contracts, execution and key performance indicators for the Executive MBA, DBA and Executive Education programs
• Keen attention to detail with the ability to work on one's own initiative, under pressure and meet tight deadlines
• Work professionally and collaboratively with other campus community engagement professionals

Management and Leadership

• Responsible for the development and management of event project budgets and financial reporting
• Provide guidance and leadership to staff to ensure efficient and high-quality service. This includes recruiting the right people, mentoring/training, establishing clear expectations and performance management
• Report-to-Manager duties such as time approval, initiation of transactions, annual performance reviews etc.
• Provide quality leadership by developing, maintaining and modeling positive working relationships with faculty, staff, students and community stakeholders. The ability to remain calm under pressure and adapt to the needs of a busy and changing environment
• Responsible for liaising with the Destiny One/Modern Campus registration system advisory group on behalf of the Haskayne Community Engagement project office, including raising issues, approving certain financial transactions on the platform, arranging training as needed for users and super users of the platform and maintaining a good general knowledge of platform functionality to mentor others on its use
• A demonstrable ability to work well under pressure, responding effectively to changing priorities
• Coordinate suppliers, handle queries and troubleshoot on the day of the event being present on site throughout to manage timings, schedules and ultimately ensure the event runs smoothly and is within budget

Strategic Planning

• Establish Community Engagement priorities through consultation with the Senior Director, External Relations
• Engage and support strategic planning, program planning and business plan development to advance school priorities
• Identify, secure and leverage new opportunities to meet the University of Calgary's foundational goals and Ahead of Tomorrow strategic plan
   

Qualifications / Requirements:

• Qualifications include a post-secondary degree and minimum five year's experience in the event management field, particularly around outreach, engagement, and event design and execution
• Must have demonstrated excellence in leading a team and effectively initiating and executing large- scale projects and community engagement campaigns aimed at various audiences
• Experience working in an institutional environment with high profile stakeholders is required
• A high degree of accuracy and attention to details is required
• Experience in a large, complex organization is an asset
• Extensive team management skills
• Be a self-starter with a proven ability to exercise initiative and good judgement
• Ability to lead a team that works collaboratively with others on campus, and to work with creative design, audiovisual, IT, communications, technology, food and beverage, and decorating/theme consultants and suppliers
• An expert at event management and community engagement, and has experience in producing a variety of vehicles aimed at various internal and external audiences
• Expertise with in-person, virtual and hybrid events
• Ability to work with staff at all levels, to work under pressure and deadlines, and to handle numerous priorities at once
• Must have strong interpersonal skills, be passionate about quality and be able to deliver in a high performance environment, with multiple projects, stakeholders and deadlines
• Expansive, demonstrated understanding of strategic marketing and communications including event management, production and evaluation
• Previous experience with budget management is required
• Strong organizational, analytical and problem solving skills in order to deal effectively with complex tasks and issues is required
• Must have the capability to successfully manage multiple competing priorities with minimal supervision and direction

Application Deadline: September 17, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is classified in the Management & Professional Career Band, Level M1 of the Management and Professional Staff Career Framework.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website .

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups . Start something today at the University of Calgary. For more information, visit ucalgary.ca .

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ( [email protected] ) and requests for accommodations can be sent to Human Resources ( [email protected] ).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.