Senior Procurement Specialist, Supply Chain Management

Description

The Supply Chain Management is currently seeking a Full-time Regular Senior Procurement Specialist.

Reporting to the Associate Director, Procurement Services, the Capital Construction, Senior Procurement Specialist shall be procuring materials, supplies, equipment, and services in the most cost-effective manner for the University. The successful candidate must be a team player and strive to provide excellence in customer service to their university clients. This position will interact and work cooperatively with Facilities other members of the Supply Chain Management (SCM) team including Procurement, Accounts Payable and Distribution Services. This position requires dealing with a high-volume workload and complexity in order to meet University clients.

Responsibilities include leading and facilitating cross-functional teams executing strategic sourcing projects for the capital construction area. The Senior Procurement Specialist will identify and implement cost-saving opportunities through application of total cost management and identify/implement business process improvements with external supplier. This role also performs supplier selection process, negotiate contracts, development of competitive bids and provide on-going contract administration. The Senior Procurement Specialist serves on committees and performs related duties as required.

Summary of Key Responsibilities (job functions include but are not limited to):

• Develops, implements, and evaluates the University's contractual requirements.
• Prepares and develops bid documents as per university guidelines and obtains competitive proposals on commodities in compliance with department policy and guidelines, government regulations and laws that relate to purchasing practices.
• In conjunction with university clients, reviews and analyzes competitive bid documentation, quotations, tenders, and purchase awards. The Senior Procurement Specialist will also be responsible for establishing consensus among evaluators relating to award recommendations.
• Ensures supporting purchase documentation is in place to address accountability and audit inquiries.
• Conducts suppliers interviews to improve levels of service and/or to develop and establish new sources of supply.
• Continually promotes the services of SCM and acts as an effective resource for addressing supply management issues. Promotes liaison between Supply Chain Management, suppliers, and client departments.
• Identifies procedures and system improvements encountered through the daily work process and recommends how the University can incorporate these improvements.
• Maintains a current knowledge of Case Law and changes in the contractual environment, which may have an impact on the University business arrangements.
• Supports and promotes core values and business practices of the SCM department.
• Identify and implement cost-saving and process improvement opportunities.
• Dispatch of purchase orders and match exception corrections.

Qualifications / Requirements:

• A University Degree in Management or Business, or completion of SCMP of the Supply Chain Management Association of Canada, Supply Chain Management Professional. An equivalent combination of work experience and education may be considered.
• In depth knowledge of supply chain management and purchasing processes.
• Strong strategic planning/thinking and analytical skills.
• Strong negotiation skills and a thorough knowledge of contractual terms and conditions supplemented with a working knowledge of Contract Law and the Law of Competitive Bidding.
• A team leader/developer and can develop teamwork at all levels of the organization.
• Excellent organizational, interpersonal and communication skills.
• Ability to drive and facilitate change.
• Capability to deal with shifting priorities and remain professional in stressful situations.
• Multi-task and work in an environment with multiple interruptions.
• In depth knowledge of PeopleSoft Procure-to-Pay and Financials (Accounts Payable, Purchasing and Expenses) would be an asset.

Application Deadline:  September 18, 2024.

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase 3.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website. 

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.