Manager, Scientific Outreach and Education Engagement

Description

The Administration Team in the Office of VP Research invites applications for a Manager. This Full-time Fixed Term position is for approximately 28 months (based on length of grant funding), with the possibility of extension.

Quantum City is creating a vibrant quantum economic and scientific hub based in Calgary, leveraging leading quantum science and technology programs and a burgeoning UCalgary innovation ecosystem to build a startup accelerator program.

Reporting to the Managing Director, of Quantum City, the Manager Scientific Outreach and Education Engagement and is responsible for the overall operation and leadership of the Quantum City Outreach and Education Engagement portfolio. The incumbent will participate in the planning and development of Quantum City's educational and outreach programs, including policies, procedures, and services. The incumbent will implement and manage the established procedures and services in the portfolio.

Summary of Key Responsibilities (job functions include but are not limited to):

• Manage the successful operation of the Scientific Outreach and Education Engagement programs and opportunities that contribute to the mission of Quantum City, which includes but is not limited to scientific outreach initiatives and Quantum City HQP funding calls.
• Build, promote, and grow the Quantum City Trainee Community globally.
• Collaborate with UCalgary on recruitment initiatives, internship placements, program development, and industry connections.
• Leads team members to deliver successful education & industry outreach events that meet the objectives of Quantum City.
• Develop productive relationships and collaboration with faculty and students and enhance academic programs.
• Develop productive relationships with the faculty leadership team, academics, students, and staff.
• Cultivate strong, trust-based relationships with key decision-makers by understanding their priorities and aligning your work to support their objectives.
• Offer valuable insights and recommendations to leadership based on research, analysis, and stakeholder feedback.
• Managerial discretion for direct reports, including performance management and discipline up to and including termination.
• Promote a collaborative team environment through excellent role modeling, coaching, and training. Assigning work fairly and in a way that ensures the breadth of skill and development of the team.
• Ensure that effective operations and a high level of quality assurance are always maintained, so that industry partners and trainees consistently receive professional and fair treatment.
• Provide strong leadership and use excellent communication, problem-solving, and analytical skills to lead and motivate individuals to work cohesively in a team environment.
• Manage advising policies and procedures, ensuring they are developed per university processes, policies, and procedures.
• Ensure that important roles and functions such as Records Coordination and FOIP Administration are fulfilled within the training, development, and education programs that Quantum City supports, ensuring that all records/information/archives, and access to the same, are managed per university policy.
• Ensure to guide a range of stakeholders, including funding applicants, students, staff, and external stakeholders regarding the Quantum City Scientific Outreach and Education Engagement portfolio, per Quantum City's policies and procedures.
• Lead and develop communications and outreach strategy and manage the activities for the Scientific Outreach and Education Engagement portfolio in collaboration with the Manager, Communications & Public Engagement to coordinate the maintenance, accuracy, and consistency of information.
• Perform other related tasks that support the achievement of Quantum City's strategic direction and vision.

Qualifications / Requirements:

• A master's degree in physics, Science, Mathematics, or Computer Science (a Ph. D is considered an asset) is required.
• Minimum 5 years of experience.
• Previous experience working with post-secondary students, research institutes, funding agencies and industry is required.
• Driven by a deep commitment to making a difference, channeling your passion for outreach into meaningful connections and impactful community engagement.
• Proven track record of supporting educational initiatives, collaborating with faculty and students, and enhancing academic programs.
• Demonstrate strong organizational skills, an ability to manage multiple projects, and a commitment to fostering an enriching academic environment.
• Ability to identify and analyze business needs and participate in the development of budgets, goals, objectives, policies, and procedures; including aligning staff and resources to achieve targets.
• Comfortable and effective engagement with leadership involving strategic collaboration and effective communication. Facilitate productive meetings and discussions with senior leaders to align on goals, strategies, and project updates.
• Demonstrated ability to supervise, organize, motivate, manage performance, mentor, and develop staff.
• Excellent oral, written, and interpersonal communication skills.
• Ability to resolve conflicts related to highly sensitive and confidential matters, and deal with escalated and/or emotional issues empathetically and professionally.
• Demonstrated ability to develop and implement strategies to provide value-added service to students and the campus community.
• Comprehensive knowledge of the framework for the University of Calgary graduate degrees and related policies and procedures, particularly for programs in the Faculty of Science, is preferred.
• Knowledge of policies, procedures, and practices related to student affairs is preferred.
• Strong organizational and planning skills with the ability to establish priorities, manage multiple demands, and meet deadlines.
• Expertise with student-related university business systems such as PeopleSoft, Oracle, Calendar, D2L, and Microsoft Office applications and the ability to develop processes and utilize technology to increase efficiencies.

Application Deadline:  October 7, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is classified in the Management Career Band, Level 2 of the Management and Professional Staff Career Framework. 

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website. 

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.