Maintenance Planner, Facilities Management

Description

The Planned Maintenance within the Facilities Management is currently seeking two (2) Full-time Regular Maintenance Planners.

Operations and Maintenance (O&M) department, as a part of Facilities Management and Development, is responsible to ensure that building structures and systems for all University owned and leased properties are operated and maintained in a reliable, efficient and cost effective manner to ensure a safe and comfortable work environment in which campus users can carry out their activities. Campus is divided into 6 operating zones.

The Maintenance Planning work unit is responsible for the planning and scheduling of all preventative maintenance activities for the south and main campus facilities. This unit is responsible for the effective workflow and scheduling of maintenance activities for Operations and Maintenance. Additionally, this unit also has the overall responsibility for the information processes of the Archibus/FM modules related to workflow management and asset performance data, as well as tracking of equipment entering and leaving the facilities. This position collaborates closely with the following key team members to ensure the required resources are identified, planned, estimated, organized, scheduled and benchmarked for efficient utilization of the maintenance resources:

Zone Maintenance Managers and Supervisors;
HVAC, Life Safety, Millwright, Lock Shop Central Teams;
Maintenance Planning Team;
Information Technology Teams;
District Energy Plant including Electrical Utilities Distribution Team;
Campus Engineering and Architecture Team;
Capital Maintenance Renewal Team;
Project Management Team.

The Maintenance Planner, as a part of the Maintenance Planning Team, is responsible for the management data of all assets and information related to assets within University of Calgary operations to fulfill the maintenance responsibilities regarding code and University standards as well as industry best practice routines.

This position reports to the Manager, Facilities Maintenance Contracting. This position is a part of the AUPE Collective Bargaining Unit. The normal shift is 7.5 hours per day, five days per week, usually Monday to Friday 8:00 AM- 4:00 PM, however, transfers to other shifts, with notice, is a possibility. Overtime may be required. Callouts to the campus can be expected during emergencies.

The primary role of the Maintenance Planner is to schedule all short- and long-term maintenance activities, with the goal of improving the productivity and quality of the University work force by eliminating in advance any potential delays and obstacles to efficient preventative maintenance activities. This is done by providing current procedures, technical data, and schedules to the various tradespeople and service people ahead of the actual preventative maintenance activities.

The Maintenance Planner is also accountable for the development, implementation, review, quality control and renewal of Campus Assets Information and Inventory. The Maintenance Planner is part of a team responsible for the asset information data system within campus operations systems. The Maintenance Planner, Assets Inventory Coordinator is expected to develop, implement, monitor and update procedures and technical data to improve strategies for funding preventative maintenance staff training requirements, change of management strategies, workflow patterns, maintenance, and asset management tools. Maintenance Planners provide Major Capital and Minor Project design and development drawing reviews on behalf of Operations & Maintenance. Partner with Campus Engineering and Architecture (including BIM) personnel in the development and ongoing refinement of University of Calgary FMD mechanical and electrical design standards and specifications.

Maintenance Planners perform regular conditional analysis and assessment of University-owned assets and actively participate in and facilitate the Alberta Infrastructure external facility condition audit process. Informing Projects of ABSA regulations and guidelines, ensuring proper forms and registration is to ABSA standards and compliance. Provide strong representation at Project meetings and offer valuable input into maintenance aspects of equipment as well as cost of recurring maintenance. Assist PMO in identifying impacts of shutdowns to HVAC, Electrical, and Mechanical systems. Optimize resource utilization by aligning maintenance activities with project timelines and milestones. Assess and identify potential risks related to maintenance issues that could impact project timelines. Provide documentation to project teams to support decision making and future planning contingency plans for addressing unexpected maintenance needs to mitigate project disruptions. Commissioning of projects to add and remove equipment as necessary. This includes identifying assets, barcoding, and recording all relevant data.

Summary of Key Responsibilities (job functions include but are not limited to):

• Develop an evergreen standard operating procedures and work flow process.
• Work with the Maintenance Planning team to develop well thought out and continuously evaluated service provision strategies & distribution of work.
• Execution of Asset Information Management initiatives.
• In cooperation with the Maintenance Planning Team, develops and manages quality assurance of rules and procedure mechanisms.
• Assist in developing and presenting annual operation plans with quarterly reporting.
• Monitor cost control of maintenance activities.
• Ensure, monitor, and review the accuracy of feedback data.
• Identify and reports deviations for analysis.
• Participate in predictive maintenance and reliability centered maintenance assessments.
• Assist the change management of Archibus functionality to meet the needs of planning such as screen customization, database fields, performance and ad hoc reports.
• Maintain communications with Facility Managers concerned with the areas for which they are responsible, consulting them regarding facilities or equipment.
• Recommend action to reduce maintenance costs.
• Promote or develops proper operations procedures from a maintenance standpoint and encourages the equipment owner where appropriate to exercise preventative maintenance procedures where such a practice will result in the reduction of overall maintenance costs.
• Maintain data for each piece of controlled equipment in CMMS.  Each data file contains all information relevant to that piece of equipment such as equipment data, closed out work orders, PM checklists, drawings, correspondence, conditional reports,.
• Keep the Manager, Facilities Maintenance Contracting properly informed of all abnormal or critical situations and seeks advise on matters outside the Planners knowledge or authority.
• Make recommendations for planning and scheduling improvements

Qualifications / Requirements:

• Red Seal Trades and/or technical certification with 5 to 10 years working experience.
• Extensive experience working with a computerized maintenance management system (CMMS) and maintenance planning including inventory analysis, contract management and resources leveling would be an asset.
• Thorough knowledge of the University of Calgary mission and values, and the operations of own and other units would be an asset.
• Knowledge of procurement processes within a public institution.
• In depth knowledge of Alberta Occupational Health and Safety legislation.
• Must have excellent knowledge of Alberta Building and Fire Codes.
• In depth knowledge of MS Word, Excel, Email.  Experience working in large buildings with complex mechanical systems would be an asset.
• Excellent verbal and written communication skills are required.
• The ability to negotiate and specify desired outcomes is an asset. Must be experienced in dealing with people.
• Demonstrated leadership, organizational, and interpersonal skills.
• A valid Class 5 driver¿s license (cannot be a graduated license) with proven good driving record (abstract required).
• Criminal record check required.

Application Deadline:  October 17, 2024.

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Trades Job Family, Phase 3.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website. 

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.