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WIRED Global Center Administrative Coordinator, Electrical & Software Engineering

Job ID: 33870
Location: Main Campus
Updated February 07, 2025

This job posting is no longer active.

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We would like to take this opportunity to acknowledge the traditional territories of the people of the Treaty 7 region in Southern Alberta.
The City of Calgary is also home to Métis Nation of Alberta, Districts 5 and 6.

Description

Electrical & Software Engineering within the Schulich School of Engineering invites applications for a WIRED Global Center Administrative Coordinator. This Recurring Part-time position is for approximately 11 months (based on length of grant funding), with the possibility of extension.

The Part-Time Administrative Coordinator reports to the Canadian Director of the WIRED Global Center at the University of Calgary. This role requires coordinating multiple projects, liaising with stakeholders, and managing administrative functions to ensure smooth operations. The position involves both independent and team-based tasks, requiring high organizational skills and attention to detail. The workload fluctuates based on project cycles, with peak periods around major events and reporting deadlines. This is a hybrid role with both on-site and remote work expectations.

Summary of Key Responsibilities (job functions include but are not limited to):

Project Coordination & Logistics

  • Coordinate procedural matters for research, development, and educational projects.
  • Organize seminars, workshops, and meetings, handling logistics, communication, and travel arrangements.
  • Maintain project data, documents, meeting minutes, and participant records.

Marketing & Outreach

  • Develop and design research and outreach marketing materials, including articles, newsletters, and press releases.
  • Manage the Center's website and social media channels, ensuring timely updates and engagement.
  • Assist in marketing strategies to enhance the Center's profile.

Event Management and Stakeholder Engagement

  • Plan and execute virtual and in-person events, including conferences and symposiums.
  • Coordinate logistics, venue selection, catering, and participant registration.
  • Oversee post-event follow-up, including feedback collection.
  • Act as liaison between projects and internal/external stakeholders to ensure collaboration.
  • Build relationships with community organizations, industry partners, and government entities.
  • Take meeting minutes and follow up on project action items.

Reporting, Evaluation, Collaboration, & Team Support

  • Prepare presentations and project reports on a quarterly and annual basis.
  • Assist in drafting proposals, research materials, and outreach publications.
  • Review and assess Center initiatives to ensure alignment with goals.
  • Work with teams across the U.S. and Canada to support marketing and promotional strategies.
  • Provide guidance on branding, messaging, and communication consistency.
  • Maintain a service-minded approach in assisting colleagues and partners.

Qualifications / Requirements:

  • Bachelor's degree in marketing, communication, business or public administration, or a related field; or equivalent combination of education and experience.
  • Minimum four years of progressively responsible management experience.
  • Strong written and verbal communication skills.
  • Experience in event planning, project coordination, and stakeholder engagement.
  • Technical proficiency with content management systems, social media platforms, and event management software.
  • Ability to work effectively in a hybrid environment with cross-functional teams.
  • Strong organizational skills with the ability to multitask and meet deadlines.

Application Deadline:  February 6, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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