Legal Assistant, University Legal Services

Description

The University Legal Services under the Office of General Counsel, People and Culture is currently seeking a Full-time Regular Legal Assistant.

Reporting to the Associate General Counsel (AGC), Litigation, Student Appeals and Policy, the Legal Assistant is the primary administrative legal support to all the activities undertaken by the Litigation, Student Appeals, and Policy Legal team and is also accountable for administrative services, including office management and coordination. Work demands in the office consist of high volumes of work, rapidly changing priorities, and dealing with competing pressures and deadlines.  This position generally works with minimal supervision supporting a high volume of work.  The role requires the ability to work under pressure in this fast-paced environment. Considerable discretion is also necessary as the position is privy to and works with sensitive, highly confidential information.

Summary of Key Responsibilities (job functions include but are not limited to):

• Utilizing Legal Assistance expertise and training to support the Legislative Compliance Program.
• Complete detailed projects requiring considerable knowledge and research.
• Responsible for developing and maintaining a litigation hold process for Legal Services.
• Build relationships with key stakeholders internally and externally
  Research, create and recommend a records retention and management framework and program for Legal Services.
• Maintain the University's policy library and provides support in policy development
• Editing of the University's policy website via Drupal
• Provide, research and facilitate environmental scans and other fact finding to support Policy and Legal Services.
• Gathers information and prepares initial drafts of reports from the Litigation, Student Appeals, and Policy team to the Board of Governors, the Audit Committee of the Board and the Enterprise Risk Management Committee.
• Where appropriate, gathers information and prepares correspondence, certificates and affidavits with attention to accuracy of information, grammar and formatting, for subsequent review by appropriate lawyer.

Qualifications / Requirements:

• 3-5 years legal administrative experience required; previous experience at the University of Calgary is an asset.
• University degree (or equivalent) or completion of a post-secondary certificate in a Legal Assistant program from a recognized institution.
• Experience in project work and maintaining legal files.
• Must be comfortable working and communicating with all levels of staff, including senior leaders.
• Strong interpersonal skills and communicates effectively in a professional and respectful manner with colleagues from various disciplines and external collaborators.
• Strong organizational skills that facilitate multi-tasking, including a meticulous attention to detail.
• Excellent analytical reasoning and organizational skills demonstrated ability to work independently with minimal supervision and manage own time, ability to set priorities and meet commitments and timelines. Must be able to work with shifting priorities.
• Must be able to act decisively and exercise a high degree of initiative, flexibility, and sound judgment.
• The ability to anticipate and adapt quickly to changing priorities in an effective manner
• Excellent communication (oral, written) and interpersonal skills.
• Ability to create, launch and maintain websites in Drupal and other media technologies.
• Proficiency with Microsoft Office applications (Microsoft Office Suite, Outlook, Word, Excel, Power Point and OneDrive), SharePoint, PeopleSoft, document management systems, or similar software is an asset.

Application Deadline:  March 17, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is classified in the Operational and Administrative Support Career Band, Level 4 of the Management and Professional Staff Career Framework. 

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website. 

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.