Field Experience Advisor, Undergraduate Program

Description

The Undergraduate Program in the Werklund School of Education is currently seeking a Full-time Regular Field Experience Advisor.

The Field Experience/Career Advisor is responsible for providing field experience, career and general student advice to undergraduate students in the Werklund School of Education (WSE). 
Reporting to the Manager, Undergraduate Programs in Education (UPE), this is a collaborative position and the incumbent will work closely with the Senior Specialist, Field Experience/ Careers 
and the Directors on Field Experience and Career processes. The Field Experience/ Career Advisor works in a team environment and will work with other UPE staff, students, school personnel and other stakeholders.

Summary of Key Responsibilities (job functions include but are not limited to):

• Advise current students on the field experience component of the program and respond to inquiries. Provide referrals to other Faculty and University services, where appropriate.
• Administer field placements for the program including data input of schools/partner teachers.
• Provide positive and sustained communications with schools.
• Ensure timely and fair placements for all students in the program in adherence with established policies and procedures.
• Update records in the field database and ensure that student personal and program information, school and partner teacher information is kept up to date.
• Prepare mileage claim and other field experience expense reports, in accordance with established procedures.
• Act as scribe for internal and external Field Experience meetings.
• Provide accurate information on the BEd programs to prospective and current students with regards to eligibility, admission, progression, graduation, and certification.
• Advise BEd students on the development of and identification of transferable career skills to meet the needs of the profession.
• Develop and create new resources and delivery patterns for career skills and opportunities for BEd students.
• Develop and facilitate career workshops and panels in person and online.
• Develop electronic resources and website content to support students in career skills.
• Partner with CCPD at the University of Calgary by supporting centrally hosted networking events, career fairs and other opportunities for BEd students.
• Organize, promote, and participate in Undergraduate Programs and Field Experience Information Sessions throughout the academic year.

Qualifications / Requirements:

• A minimum undergraduate degree in a relevant field.
• Three years of directly related experience in post-secondary advising (student services, student affairs, career coaching and/or academic advising) is required.
• Understanding of  undergraduate  programs  and  requirements  for  admission, progression, and graduation/certification would be an asset.
• Demonstrated exceptional communication, interpersonal, negotiation and organizational skills, including the ability to build strong networks with external stakeholders and other faculties/departments is required.
• Demonstrated experience managing multiple competing priorities and deadlines is required
• Demonstrated commitment to accuracy and attention to detail
• Experience in facilitating workshops/ large presentations would be an asset
• Ability to work independently in a confidential setting and demonstrate good judgment in dealing with sensitive situations is required
• Strong ability to multi-task due to the growth of the unit and subsequent changes in responsibilities is required
• An understanding of the University values, systems and practices as they relate to student affairs would be an asset
• Excellent computer skills including experience using technical advising tools (such as student information systems like PeopleSoft, Elevate, and field placement systems) and Microsoft applications (Excel, Outlook, Word, PowerPoint).

Application Deadline:  March 10, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website. 

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.