Specialist, Graduate Programs - Haskayne School of Business

Description

The Haskayne School of Business is currently seeking a Full-time Limited Term Specialist, Graduate Programs for approximately 1 year.

Haskayne is growing its graduate programs and is looking for opportunities where it can provide unique offerings including work integrated learning. As part of the expansion, the Specialist, Graduate Programs is tasked with facilitating further growth of graduate programs by supporting all existing academic aspects of Haskayne's professional graduate programs. This includes providing support with operations and all aspects of program development of new professional graduate credentials. This role requires exceptional project management and communication skills as well as an ability to manage stakeholders at all levels within the organization.

The Specialist, Graduate Programs provides support to ensure the effective academic delivery and assessment of all Haskayne graduate professional programs. This role will be critical in supporting the approval process for curriculum and program changes. This role handles complex situations and requires a broad knowledge of university processes associated with program approvals and standards. The Specialist, Graduate Programs reports to the Manager, Graduate Programs and works with all members of the Professional Graduate Programs team, as well as the Associate Dean, Professional Graduate Programs, and program directors.  

Stressors include dealing with the demands of competing deadlines including managing multiple project implementations simultaneously. This role requires strong communication skills as the incumbent is expected to communicate with multiple stakeholders in a professional and productive manner regardless of external and internal pressures. This position requires high-level, discretionary decision-making and the ability to work independently.

Due to the operational requirements of this position, the incumbent is expected to work predominantly in-office. This is a Limited Term, Full-Time position for a term of approximately 12 months. The primary hours of work are Monday to Friday, 8:30 AM to 4:30 PM, 7 hours per day (35 hours per week); however, there may be a demand to work outside of these hours. The Specialist, Graduate Programs is part of the AUPE Collective Bargaining Unit.

Primary Purpose of the Position:

The primary purpose of the position is to ensure that Haskayne School of Business has the support necessary to fulfill the goal of developing, maintaining and delivering the most effective portfolio of graduate professional management programs in Canada.

Key functions of the Specialist, Graduate Programs include supporting all graduate programs' academic functions, assisting in the development and launch of new graduate programs and credentials, and assisting in designing and maintaining contemporary graduate curriculum.

This position liaises with student administration specialists from other faculties, departments, universities, stakeholders, and student resource units.

Summary of Key Responsibilities (job functions include but are not limited to):

Program Academic Support

• Consult with Academic Directors and Graduate Program Committees on development activities to improve the quality and delivery of academic programs. 
• Conduct updates and entries in the Academic Calendar for Haskayne's graduate programs. 
• Assist in timetabling and scheduling of graduate programs. 
• Advise faculty and staff on regulations for grading, academic standing, and academic misconduct matters, liaising with the Faculty of Graduate Studies and the Registrar's Office as needed. 
• Gather and analyze data for the school's business accreditation, continuous improvement, and rankings dashboards. 

Program Development, Planning and Delivery

• Collaborate on the development and writing of new graduate professional program proposals for approval by the University of Calgary board and the Ministry of Education. 
• Establish deadlines and priorities for the proposal development. 
• Undertake research and analysis to support the program proposal requirements, including inventory of similar programs offered at other institutions, labour market analysis, surveys, etc. 
• Shape the design and implementation of new graduate programs as they are approved.
• Keep up-to-date and accurate records as needed. 
• Additional duties as assigned. 

Qualifications / Requirements:

• Bachelor's degree in business, communications, education or equivalent (required), master's preferred.
• 5 years' experience in a related capacity is required.
• Prior experience in a post-secondary environment is considered an asset.
• Excellent written (writing, editing and proofreading) and verbal communication skills for both internal and external audiences.
• Strong critical thinking, judgement and decision-making skills is required.
• Strong data gathering, analysis, and presentation skills, with experience using Excel, PowerBI or similar programs is required.
• Excellent record keeping skills with keen attention to detail and focus on accuracy is essential. 
• Demonstrated strong organizational and planning skills with the ability to establish priorities, manage multiple demands and meet deadlines. 
• Must be able to manage own time effectively and anticipate needs for upcoming processes.
• Must have a high level of tact and professionalism as well as a strong work ethic and positive attitude. 
• Ability to work independently and productively as part of a team are critical to success.
• Must be open to learning and development and be willing to accept new challenges and assignments.
• Proven ability to use discretion with confidential material. Understands and maintains confidentiality demonstrating diplomacy and good judgment.

Application Deadline:  March 18, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 3.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website. 

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.