PMO Coordinator, Information Technologies

Description

This opportunity is currently available for internal applicants only as THERE IS A STRONG INTERNAL CANDIDATE FOR THIS POSITION.

Information Technologies is currently seeking a Full-time Limited Term PMO Coordinator for approximately 12 months.

The PMO Coordinator reports to the Associate Director of the IT Project Management Office (IT PMO). This role provides support for project governance, reporting, process improvement, and administrative coordination within the PMO. The position requires working three days in the office per week and may involve occasional peak periods with urgent deadlines.

Summary of Key Responsibilities (job functions include but are not limited to):

• Maintain and oversee project management methodologies, frameworks, and tools aligned with PMI best practices.
• Ensure that project documentation meets governance and quality standards.
• Assist in the development and distribution of PMO templates, guidelines, and process documents.
• Track project compliance with IT PMO methodologies and reporting requirements.
• Support the coordination of project stage-gate reviews and ensure proper documentation at each phase.
• Maintain the IT Portfolio SharePoint site, ensuring project data is accurate and up to date.
• Assist in generating and distributing monthly portfolio status reports for IT leadership.
• Coordinate data collection for resource management, capacity planning, and project prioritization.
• Provide support for tracking project budgets, expenditures, and financial reporting.
• Provide guidance and support to project teams regarding PMO processes and tools.
• Assist in developing training materials and communication strategies to improve project management maturity within IT.
• Support the establishment of client satisfaction measurement tools to assess project success.
   

Qualifications / Requirements:

• University degree or diploma in Business Administration, Computer Science, or a related field.
• Minimum of 3-5 years of experience in a PMO, project coordination, or governance role.
• Proficiency in Microsoft Office Suite, SharePoint, Power BI, and MS Project.
• Strong organizational and administrative skills, with attention to detail.
• Ability to analyze project data and generate meaningful reports.
• Strong written and verbal communication skills with experience in preparing professional documents and reports.
• Ability to build and maintain relationships with stakeholders at all levels.
   

Application Deadline:  March 19, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Technical Job Family, Phase 3.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website. 

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.