PMO Specialist / Project Manager, Information Technologies

Description

The Faculty of Information Technologies is currently seeking a Full-time Limited Term PMO Specialist / Project Manager (two positions) for approximately 1 year, with possibility of extension. This is an intermediary position and not a contract. 

The PMO Specialist / Project Manager reports to the Associate Director of the IT Project Management Office (IT PMO). This role is a hybrid position that combines PMO coordination with project management for small to medium-sized infrastructure and application projects. The position requires working three days in the office per week and may involve occasional peak periods with urgent deadlines.

The key purpose of this position is to manage and deliver small to intermediate infrastructure/application projects while also supporting PMO governance, process improvement, and reporting. The role ensures that projects align with university policies, IT PMO methodologies, and solution delivery standards.

Types of projects include:

• Infrastructure Projects: Data center hardware replacement, wire and wireless renewal, data center UPS upgrades, and cybersecurity infrastructure renewal.
• Application Projects: Implementation and upgrade of IT applications supporting University operations.

Summary of Key Responsibilities (job functions include but are not limited to):

• Develop, maintain, and oversee project management methodologies, frameworks, and tools aligned with PMI best practices.
• Ensure that project managers adhere to documentation, governance, and quality standards.
• Maintain the IT Portfolio SharePoint site, ensuring project data is accurate and up to date.
• Provide guidance, coaching, and support to project managers and teams.
• Develop monthly portfolio status reports and present insights to IT leadership.
• Coordinate project stage-gate reviews and ensure proper documentation at each phase.
• Facilitate alignment between infrastructure and application projects and overall IT strategy.
• Assist in resource management, capacity planning, and project prioritization.
• Provide training and communications to IT teams regarding project management frameworks and standards.
• Establish client satisfaction measurement tools to assess project success.
• Project Planning and Scope: Define scope, goals, timelines, and resources.
• Stakeholder Management: Engage stakeholders, communicate updates, and manage expectations.
• Risk and Issue Management: Identify risks, develop mitigation plans, and resolve issues promptly.
• Resource Coordination: Manage internal teams, vendors, and contractors to ensure efficient resource allocation.
• Budget Oversight: Track project budgets, control expenditures, and ensure alignment with financial plans.
• Technical Implementation: Oversee infrastructure design, testing, and compliance with standards and security.
• Schedule Tracking: Monitor progress against milestones and adjust plans as needed to stay on track.
• Quality Assurance: Ensure deliverables meet quality and security requirements through reviews and testing.
• Change Control: Manage scope, schedule, and budget changes through established processes.
• Documentation and Reporting: Maintain project records, provide status updates, and prepare financial and progress reports aligned with PMO methodology.
• Post-Implementation: Support transition to operations, conduct training, and review project outcomes.

Qualifications / Requirements:

• University degree in Computer Science, Engineering, or related field.
• PMP certification (required).
• ITIL Foundations certification (preferred).
• Between 5-15 years of experience as a project manager
• Organizational change management skills(nice to have)
• Experience within a PMO or governance environment.
• Proficiency in Microsoft Office Suite, SharePoint, Power BI, and MS Project.
• Excellent problem-solving, strategic thinking, and communication skills.
  Ability to build and maintain relationships with stakeholders at all levels.

Application Deadline:  March 19, 2025.

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website. 

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.