Administrative Coordinator, Experiential Learning Initiatives, Werklund School of Education

Description

The Werklund School of Education is currently seeking a Regular Part-time Administrative Coordinator (Experiential Learning Initiatives).

The Administrative Coordinator reports to the Manager, Academic Support Office and provide administrative support for experiential learning initiatives within Werklund School including: K-12 tutoring program; co-curricular, international experience and service-learning initiatives; outreach activities with community partners; mentorship program, student opportunities website; events; and office administration. The Assistant is responsible for facilitating the administration of the priorities and directions set by the Manager, Facilitator, and the Director, Teaching Across Borders.

This Regular Part-time position is expected to work 21 hours/ week, 3 days on campus (8:30 am - 4:30 pm) supporting the Academic Support Office. Some evening or weekend work will occasionally be required.

Summary of Key Responsibilities (job functions include but are not limited to):

• Providing administrative support and coordination for Experiential Learning initiatives within the Werklund School.
• Sharing information with others as appropriate using discretion and good judgement
• Compiling, drafting, editing and maintaining a wide variety of documentation including routine correspondence, presentations, spreadsheets, reports, web pages and other related documents using various software programs
• Utilizing platforms and technology to support the day to day experiential learning tasks
• Maintaining a filing systems (paper and electronic) following WSE guidelines
• Planning events, including room booking/preparation, catering, technology coordination, etc.
• Overseeing purchases and reconciling expenses for Werklund School Experiential Learning initiatives
• Scheduling, organizing and acting as recording secretary for regular and ad-hoc meetings
• Working effectively within the framework of WSE guidelines and the University of Calgary's policies and procedures

Qualifications / Requirements:

• Completion of post-secondary diploma in administration is required
• 5 years progressive administrative experience is required preferably in a post-secondary environment
• High level proficiency with the MS Office Professional (Outlook email and calendar, Word, Excel, PowerPoint) is required.
• Strong computer skills working in multiple platforms is required such as Orbis, PeopleSoft, Proficiency with Web Content Management software (Drupal) would be an asset
• Experience working with expense claim reconciliation is required
• Must have excellent communication and interpersonal skills
• Able to work effectively both independently and as part of a team
• Flexibility, tact, perseverance, initiative are all crucial to daily work and success in the role
• Superior organizational and time management skills are required for this position
• High degree of accuracy and attention to detail and ability to prioritize often conflicting demands are both required to be successful in the role
• Proven ability to work in an open-space environment that is complex, changing and at times stressful, is critical to the role
• Must possess a high level of integrity and ability to maintain confidentiality

Application Deadline:  March 25, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website. 

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.