Manager, U of C Medical Group

Description

The U of C Medical Group in the Cumming School of Medicine is currently seeking a Full-time Regular Manager, UCMG.

Reports to the Senior Associate Dean (Faculty Affairs) and the Senior Director, Cumming School of Medicine (CSM).

Directs all financial operational activities of the University of Calgary Medical Group (UCMG) and is responsible for all reporting services for 780+ members of the UCMG who hold various faculty appointments and are practicing physicians.

Summary of Key Responsibilities (job functions include but are not limited to):

Financial Responsibilities

• Responsible for ensuring that financial reports for the University of Calgary Medical Group are prepared in accordance with generally accepted accounting standards and are consistently applied from year to year
• Responsible for preparation of year-end audit files and financial reports in a timely manner for review by external auditors
• Responsible for the coordination of monthly and annual Payment Card Industry (PCI) external audit for Family Medicine sites and UCMG main office
• Responsible for the compiling and submission of annual Trust Reporting Forms of members to the Canada Revenue Agency and external tax auditors
• Responsible for ensuring that financial reporting is accurate for UCMG, that management and the Executive Committee are apprised of events which affect the UCMG department
• Ensure that deadlines for month end payrolls and electronic funds transfer are met and that special projects are completed accurately and deadlines are met. Impact of error is high and could result in significant financial impact on individual faculty members
• Responsible for creating confidence and trust in the accounting process for 780+ clinical faculty members regarding their accounts
• Responsible for initiating, reviewing and preparing ACCPAC batches for earnings and deductions to ensure their accuracy, and post to the General Ledger
• Issues monthly payments to third parties, trust funds and the University of Calgary
• Works with and assists internal and external auditors during financial reviews and audits Responsible for reviewing the UCMG operating accounts and trust accounts in COGNOS throughout the year to ensure data is accurate
• Monthly transfers to the various departments to cover Advanced Fellow payments for ~50 Advanced Fellows members
• Coordinate with Research Accounting and the various departments with Advanced Fellows members to ensure projects are set up to receive transfers in accordance with the UofC transfer rules
• Responsible for creating the annual operational budget for UCMG and submitting monthly forecasts updates to the Finance Partner Responsible for ongoing maintenance of the ACCPAC accounting program, including having most recent upgrades installed
• Maintains the financial statement designer within ACCPAC to incorporate changes in the members statement as they occur
• Prepares monthly member reports and oversees the electronic transfer of data to the bank for distribution to member`s bank accounts
• Prepares year-end financial reports for the Group and completes files of supporting working documents for the auditors
• Prepares financial statements for the annual meeting of the membership

Leadership and Communication

• Responsible for development and maintenance of professional relationships with 780 + members (clinical faculty)
• Foster and maintain strong relations with Physicians, Alberta Health Services and Alberta Health
• Completes special requests and special projects from members, the Executive Council, the Senior Associate Dean (Clinical Affairs) and the Senior Director, CSM as required
• Assumes ultimate responsibility for support calls related to Alberta Health rules, regulations and procedures
• Responsible for leading the team in the achievement of the billing key performance indicators
• Responsible for setting the strategic direction of the billing, accounting, and transcription team as it relates to compliance, performance and systems maintenance and implementation
• Attends all Executive Council meetings and give updates/presentations on department activities
• Continuous review of the department to ensure set up is meeting consistently changing meeting needs of the billing environment and make the necessary changes in internal controls and department structure necessary to ensure efficiency

Employee Management

• Create/update job profiles
• Recruit, hire and termination as needed
• Proactively determine staffing needs
• Approve staff overtime and vacation
• Conduct performance management and yearly reviews

Qualifications / Requirements:

• Completion of a post secondary degree in a business or finance
• Recognized accounting designation (CA, CPA, CGA, CMA) required
• 7-10 years of related experience in related field
• Minimum 2-3 years of direct supervision
• Demonstration of increasingly more complex accounting roles and responsibilities during the career of the incumbent
• Excellent communication skills both written and verbal
• Proven Team player and strong interpersonal skills
• Must work well under pressure
• Previous supervision experience, particularly in a unionized setting an asset
• Working knowledge of Accpac for Windows, Excel, Microsoft Word
• Knowledge of Alberta Health rules and regulations an asset
• Knowledge of the human resources and financial processes within the University of Calgary environment and the Alberta Union of Provincial Employees Collective Agreement an asset
• Knowledge of University core business systems (EFIN, PeopleSoft, COGNOS) an asset

Application Deadline:  June 20, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is classified in the Management Career Band, Level 2 of the Management and Professional Staff Career Framework. 

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website. 

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to Human Resources ([email protected]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.