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Fundraising Coordinator, Development & Alumni Engagement

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Job ID: 14125

Updated: January 18, 2018

Location: Other

Position Overview

Development & Alumni Engagement is currently seeking a Full-time Temporary Relief Fundraising Coordinator for approximately 10 months.

Reporting to the Senior Director of Development, this position will also be supporting the Director of Development, Legacy Giving and Director of Development, Student Awards & Strategic Initiatives. The position works closely with other members of the Gift Compliance, Graduate and Undergraduate Awards Office, Faculty DoD's and coordinators.  The Fundraising Coordinator supports the overall goals by ensuring the accurate and timely capture of relevant information on current donors and prospects that will help guide decision-making and generate gifts. Early morning, evening and weekend hours are, on occasion, required.


Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Relationship Management

  • Respond and follow up with donor student award general email and phone inquiries and provide donors with student award information and connect donor with appropriate Director of Development
  • Manage and update Request for Funds annual donor solicitation list working closely with internal staff, following up on donor payments, inquiries and maintain records in Raiser's Edge
  • Organize strategy for and secure key meetings with high-level internal and external stakeholders; this may include the creation of briefing notes, proposals and presentations

Project Management

  • Support the execution of the Student Awards & Strategic Giving portfolio development stewardship program, including correspondence such as donor stewardship reports, thank you letters as well as the execution of donor stewardship/recognition events
  • Ensure accurate creation and updating of information in Raiser's Edge
  • Work with the Office of the Chancellor/Senate staff and coordinators in other faculties across the university to help support award fundraising and stewardship goals
  • Plan and logistics of donor events related to Legacy Giving and Students Awards; this may include, venue booking, researching catering, maintaining internal lists, communication with related stakeholders, creation of event briefs
  • Participate in task force meetings in order to reach the goals and visions of the Student Awards unit

Data, Reporting, Research

  • In collaboration with prospect research colleagues, conduct preliminary research on identified prospects and donors including biographical and philanthropic interest and creating a preliminary summary
  • Maintain up-to-date documentation on prospect and donor record, ensuring that it is comprehensive, current and user-friendly, including managing and updating all biographical information
  • Maintenance of prospect records including, verifying corporate and foundation executive officers, directors and contacts within, track and maintain information regarding parent and subsidiary companies
  • Sound financial management of donor designations, requiring the establishment of suspense accounts and collaboration with the Office of the Chancellor and Senate staff, to allocate money to correct accounts
  • Code records of engagement from team briefing and contact notes into the database in appropriate fields
  • Create complex data queries and provide sound analysis of data queries
  • Manage pipeline reports, priorities processes, etc.
  • Identify and resolve complex and confidential problems efficiently and independently while interacting professionally and effectively with donors, University of Calgary Development Office, and other related internal and external stakeholders

Administrative Support

  • Effectively manage and provide senior administrative support to the Senior Director of Development, Legacy Giving and Student Awards units ensuring the day-to-day activities within the unit are completed in a timely, accurate and professional manner to support the team in its fundraising goals
  • Process donations and donor designations in accordance with development office procedures - submission of Gift Designation Forms, processing of Gift Agreements, Checklists and Terms of Reference
  • Calendar management of the Senior Director of Development's day-to-day activities

Qualifications / Requirements:

  • University degree required, however an equivalent combination of education, training and experience will be considered
  • 2 to 3 years of progressive client and/or customer service experience in an organization
  • Excellent computer skills including database/information management with particular experience using Raiser's Edge and MS Office applications
  • Familiarity with the principal tools and techniques for development moves management
  • Experience in higher level data functions including queries, exports, imports and mail merge
  • Strong support of gift development process through accurate and thorough gift documentation
  • Strong organizational and time-management skills, attention to detail and accuracy
  • Ability to multi-task, prioritize and meet deadlines
  • Superior interpersonal communication skills, both verbal and written; strong business writing skills are required; good listening and interpretive skills
  • Demonstrated professionalism, tact and maturity in handling highly sensitive and confidential information ethically and with discretion
  • Ability to work well under pressure, in an environment with daily deadlines
  • Ability to work both independently and as part of a team and to work effectively in a large, complex, dynamic and sophisticated organization
  • Knowledge of basic office equipment such as photocopiers, fax machines and printers
  • Ability to remain positive and confident under pressure
  • Ability to build good relationships with clients and team members
  • Must have the ability to deal with frequent interruptions in a cooperative and professional manner

Application Deadline:  December 13, 2017

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.


Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about Development & Alumni Engagement visit

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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