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Project Finance Administrator, Research Accounting, Finance

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Job ID: 14646

Updated: February 2, 2018

Location: Main Campus

Position Overview

Research Accounting within Finance is currently seeking two Full-time Regular Project Finance Administrators.

The positions report to the Team Lead, Project Maintenance, and will work with the Researchers and their staff to allocate or reallocate expenses via journal entry, budget entry, invoicing, reconciliation of accounts, and timely and accurate administration of project set-up. Research Accounting, a unit within the Finance portfolio, is responsible for the post-award financial administration of all project funds at the University.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Work in partnership with account holders, and administrators to ensure that funds are expended and accounted for in accordance with the terms and regulations provided by the source of funds and the policies of the University
  • Review transactional requests to process reallocation of expenses, salary recoveries, and revenue distribution, includes review of supporting documentation to insure eligibility and compliance, then generation of journal entries to process requests
  • Calculation and distribution of overhead on legal contracts and may upon request complete invoices required for cost recovery on Research projects
  • Performing cross-review of journals, invoices, project set-up, and project budgets are uploaded into PeopleSoft as part of their daily function
  • Ensure that projects are set-up in accordance with the stringent terms and regulations provided by the granting agencies and the policies of the University

Qualifications / Requirements:

  • Bachelors degree
  • Three to five years of experience working in a business and/or financial environment, equivalencies will be considered
  • Understanding of basic accounting concepts, and knowledge of GAAP
  • Strong analytical, problem solving and client service skills
  • Excellent organizational, written and verbal communication skills
  • Ability to work effectively in a high volume environment, handling multiple tasks, and using tact and diplomacy in all situations
  • Ability to work both independently and collaboratively within a team environment
  • Ability to produce results quickly and accurately
  • PeopleSoft knowledge an asset
  • Intermediate Microsoft Office skills
  • Previous experience with research administration and knowledge of Research funding agencies and their regulations would be an asset
  • Knowledge of University culture and cross-departmental policies would be an asset

Application Deadline:  January 18, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. 

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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