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Project Support Administrator, Research Accounting, Finance

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Job ID: 14662

Updated: March 7, 2018

Location: Main Campus

Position Overview

Research Accounting within Finance is currently seeking a Full-time Regular Project Support Administrator.

This position reports to the Team Lead, Reporting, and will assist with administrative departmental needs and special projects. Research Accounting, a unit within the Finance portfolio, is responsible for post-award financial administration of all research funds at the University.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Ensure high volume of departmental entry/filing/scanning is up-to-date on a daily basis
  • Collaborate with the Reporting team to ensure Financial Statements are sent to the funding agencies within reporting due date
  • Enter a variety of research related transactions into the PeopleSoft system
  • Complete project closing checklist and enter into PeopleSoft system
  • Provide administrative support to Research Accounting teams so that a high level of customer service is available to the university community
  • Keep filing system of related hard copy documents up-to-date
  • Send Financial statements to project owners appropriately
  • Follow-up with project owners to ensure financial statements are signed/submitted consistently
  • Scanning and filing of Team Authorization Forms in a timely manner
  • Act as main point of contact for service units (ISC, CCCR, satellite offices, etc) that require back-up documentation

Qualifications / Requirements:

  • Completion of a level of education equal to Grade 12 and/or an equivalent combination of education, training and experience
  • Skill and ability in office computer applications, data entry and organization of work is required
  • Excellent communication and interpersonal skills
  • Excellent customer service skills
  • Great attention to detail
  • The ability to prioritize and manage their workload
  • Excellent organizational skills
  • Strong administration abilities
  • Previous experience in an office environment is desirable
  • PeopleSoft knowledge is an asset

Application Deadline:  January 19, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. 

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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