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Development Coordinator, Faculty of Kinesiology, Development and Alumni Engagement

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Job ID: 14782

Updated: March 14, 2018

Location: Main Campus

Position Overview

The Development and Alumni Engagement team within the Faculty of Kinesiology is currently seeking a Full-time Regular Development Coordinator .

The Development Office exists for the mutual benefit of the University of Calgary and its stakeholders, and coordinates contributions of gifts and gifts-in-kind. It is a high-activity, community-based team that enhances University development (fundraising) efforts in support of University of Calgary's identified priority projects.

This position reports to the Director of Development, Faculty of Kinesiology. It is part of the Kinesiology Development team and maintains close working relations with other members of the University's Central Development Office. This position is required to exercise professional judgment and review own work for errors as the incumbent must function with minimal supervision or direction. This position deals effectively with complex issues and concerns, and demonstrates strong organization and problem solving skills.

The Development Coordinator, Kinesiology has access to highly sensitive and confidential information, and interacts with key external stakeholders including donors, alumni and community leaders.

There is a high volume of work, with peak times and high stress factors driven by constant deadlines. Early morning, evening and weekend hours may be required.


Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Supporting development activities of the Kinesiology Development Team
  • Building and cultivating relationships with Faculty donors, alumni, key community stakeholders, members of the business community, and key internal stakeholders
  • Providing leadership in the management and use of data in Raisers Edge through:
  • Creating and analyzing complex data queries and providing sound strategic advice and guidance on the best use of data to senior staff
  • Processing donations and donor designations to support sound financial management of philanthropic gifts
  • Proactively identifies areas for improvement, and contributes to the development of new and revised processes, procedures and documentation
  • Collaborating with the Development Advisor on the department of athletics Proud To Be A Dino annual giving program, which includes:
    • Regularly developing strategy and providing program recommendations
    • Developing communication materials including solicitations (letters and emails); thank you letters and event invitations
    • Coordinating program benefits
    • Planning and executing the annual stewardship event
    • Serving as primary point of contact for program inquiries
    • Supporting the faculty's annual fund activities in collaboration with the central Development Office's Annual Giving unit, which may include drafting letters and other communication pieces
    • Support alumni relations activity in the Faculty of Kinesiology and Athletics
    • Plan, execute and support the development of stewardship programs, including the planning and execution of donor stewardship and recognition events such as initiative launches, major gift recognition events, and other cultivation or stewardship events as required
  • In addition, the successful candidate will support the development of stewardship reports and execute the thank you letters process
  • Handling information on prospects and donors ethically, accurately and confidentially
  • Managing own time to accomplish tasks
  • Pleasantly and respectfully interacting with co-workers, supervisor, members of the University community, donors, volunteers, etc
  • Performing other related duties as required and assigned

Qualifications / Requirements:

  • An undergraduate degree in a related field or equivalent experience preferred
  • A minimum of two years directly related development experience is preferred. Previous experience working in a fundraising or post-secondary educational setting is considered a strong asset
  • Excellent communication skills, both verbal and written
  • Excellent computer skills including database/information management with experience using Raisers Edge and MS Office applications
  • Manages the flow of information relating to gifts between the necessary units (finance, central development office, end user, fundraiser)
  • Ability to handle and prioritize multiple tasks, must be able to assess deadlines and schedule own work appropriately
  • Experience in problem solving and troubleshooting in a team environment
  • Excellent listening and interpretive skills, with the ability to remain positive and confident under pressure; able to interact in a highly professional manner and build good relationships with team members
  • Familiarity with the principal tools and techniques for development moves management
  • Strong organizational and time-management skills, and attention to detail and accuracy
  • Demonstrate professionalism, tact and maturity in handling highly sensitive and confidential information ethically and with discretion
  • Ability to work both independently and as part of a team and to work effectively in a large, complex, dynamic and sophisticated organization
  • Demonstrate budget management abilities through the creation and maintenance of event budgets, as well as the tracking, collection and reconciliation of donations
  • Demonstrate understanding of the University of Calgary's mission and values
  • Knowledge of University regulations and procedures and a working knowledge of university business systems is an asset

Application Deadline: February 16, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about Development and Alumni Engagement visit :

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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