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Operations Administrator, University of Calgary International, VP (International Operations)

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Job ID: 15663

Updated: August 15, 2018

Location: Main Campus

Position Overview

The University of Calgary International (UCI) within the Office of the VP (International Operations) is currently seeking a Full-time Regular Operations Administrator .

University of Calgary International (UCI) helps create an internationally rich education and research environment. Our mandate includes the following:

  • Champion the international strategy across the organization and help students, faculty and staff engage internationally
  • Initiate and facilitate international partnerships and international development projects
  • Help our students get international exposure through study abroad opportunities
  • Support the recruitment of international undergraduate and graduate students
  • Provide diverse international services to faculty and staff

As a member of this team, the UCI Financial Administrator reports to the Manager Business Operations and works in support of staff in all areas of UC International.

High volumes, complexity of technical and financial concepts, medium to high stress levels, moderate to complex record keeping, prioritization of work depending on time of year and simultaneous deadlines. Professional judgment is required in ensuring that transactions and processes meet university and externally funded agency regulations. Work is detail-oriented and involves weekly, monthly and quarterly deadlines with additional requirements at fiscal year-end. There is ongoing interaction with internal and external clients and vendors. Also, interacts with other University departments (e.g. Supply Chain Management, Human Resources, Research and Trust) on a regular basis.

The position requires a medium level of decision making. The incumbent must have excellent time management skills to balance responsibilities and meet deadlines; they will have a medium level of autonomy.

The impact of incorrect information resulting and subsequent decisions could be quite high; financial decisions, erroneous policy development, and incorrect reporting on results of meeting the goals of the International Strategy.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Processing and/or preparation of all transactions within the PeopleSoft system
  • Account reconciliations (GSP, Internals, CAGFIL)
  • Preparation of specialized financial reports (budgets to actuals on GSP, Regional Councils)
  • Verification of expenses
  • Complete new project request forms, requisition internal codes and activity codes
  • Payroll and related inquiries (Grant payments/HR follow-up)
  • Accounts receivable and related inquiries; (scholarship module/ deposit reconciliations, AR Aging reports)
  • Assisting international project personnel with travel related payments and invoicing
  • Team objectives are achieved by taking on different roles/responsibilities and through assisting team members
  • Respectful relationships are developed and maintained within the unit and the university

Qualifications / Requirements:

  • An accounting diploma or certificate in bookkeeping, and minimum of two years accounting and financial reporting experience
  • Strong financial reporting skills required
  • Proficiency in MS Office applications (Excel, Access, Word)
  • Knowledge of the University financial systems (PeopleSoft) and policies as they relate to work requirements
  • Experience with regulations and financial reporting for externally funded projects is an asset
  • Attention to detail and strong analytical and problem-solving skills are required
  • Knowledge of basic accounting and audit principles an asset
  • Must be able to manage deadlines effectively and accomplish all tasks in a high volume team-based environment
  • Strong organizational and prioritization skills
  • Good cross-cultural communication skills. Ability to interact effectively within the office, suppliers, consultants, university personnel as well as with our international field personnel in responding to financial inquiries
  • Three to five years of experience with transactions in a high volume, customer service oriented environment

Application Deadline: July 13, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist Advisor Job Family, Phase I.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website


About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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