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Sr. Procurement Specialist, Procurement Services, Supply Chain Management

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Job ID: 15711

Updated: August 16, 2018

Location: Main Campus

Position Overview

Procurement Services within Supply Chain Management is currently seeking a Full-time Regular Senior Procurement Specialist.

Reporting to the Manager, Supply Chain Management, the Senior Procurement Specialist procures materials, supplies, equipment and services in the most cost-effective manner for the University. The successful candidate must be a team player and strive to provide excellence in customer service to their University clients. This position will interact and work cooperatively with other members of the Supply Chain Management (SCM) team including Distribution Services. This position will deal with high volume workload and complexity in order to meet University clients.


Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Develop, implement and evaluate the University's contractual requirements
  • Prepare and develop bid documents as per University guidelines and obtain competitive proposals on commodities in compliance with department policy and guidelines, government regulations and laws that relate to purchasing practices
  • In conjunction with University clients, review and analyze competitive bid documentation, quotations, tenders and purchase awards; responsible for establishing consensus among evaluators relating to award recommendations
  • Ensure supporting purchase documentation is in place to address accountability and audit inquiries
  • Conduct supplier interviews to improve levels of service and/or to develop and establish new sources of supply
  • Continually promote the services of SCM and act as an effective resource for addressing supply management issues; promote liaison between Supply Chain Management, suppliers, and client departments
  • Identify procedures and system improvements encountered through the daily work process and recommend how the University can incorporate these improvements
  • Maintain a current knowledge of Case Law and changes in the contractual environment, which may have an impact on the University business arrangements
  • Support and promote core values and business practices of the SCM department
  • Identify and implement cost-saving and process improvement opportunities

Qualifications / Requirements:

  • A University Degree in Management or Business, and/or completion of the SCMP designation; equivalent combination of work experience and education may be considered
  • In depth knowledge of supply chain management and purchasing processes
  • Strong strategic planning/thinking and analytical skills
  • Strong negotiation skills and a thorough knowledge of contractual terms and conditions supplemented with a working knowledge of Contract Law and the Law of Competitive Bidding
  • A team leader/developer with the ability to develop teamwork at all levels of the organization
  • Excellent organizational, interpersonal and communication skills
  • Ability to drive and facilitate change
  • Capability to deal with shifting priorities and remain professional in stressful situations
  • Multi-task and work in an environment with multiple interruptions
  • In depth knowledge of PeopleSoft Procure-to-Pay and Financials (Accounts Payable, Purchasing and Expenses) would be an asset

Application Deadline: June 14, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.


Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase III .

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website .

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit .

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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