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Postdoctoral Program Assistant, VP Research

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Job ID: 15715

Updated: July 21, 2018

Location: Main Campus

Position Overview

VP Research is currently seeking a Full-time Regular Postdoctoral Program Assistant.

This position reports to the Specialist Postdoctoral Initiative and works closely with the Postdoctoral Program Director and the Postdoctoral Office team. The Postdoctoral Program Assistant will play several key roles in two distinct areas within the Postdoctoral Office: the coordination of Postdoctoral Hiring/Recruitment processes for the Main Campus and support in the implementation of a Career and Professional Development Program for postdoctoral scholars. The Postdoctoral Program Assistant will act as a resource person for postdoctoral scholars and their supervisors, primarily on the Main Campus, but will also be expected to work closely with the staff in the Postdoctoral Office on the Foothills Campus.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • A variety of administrative support tasks in the daily operations of the Postdoctoral office including:
    • Recruitment
    • Rehire
    • Job change request approvals
    • Document preparation
    • Scheduling
    • Correspondence
  • Effective communication between postdocs, supervisors, administrators and different offices on campus,
  • Close collaboration with Human Resources, Research Services, Research Accounting, Faculty of Graduate Studies (FGS) and Teaching Learning Centre (TLC),
  • Completion of  survey of postdoctoral career development activities delivered by internal units and external organizations;
  • Supporting the promotion and delivery of new workshops and networking activities for postdoctoral scholars;
  • Assisting in the evaluation of relevant programs that are attractive and useful for current and potential postdoctoral scholars and also assisting in the revision of content of programs and workshops.

Qualifications / Requirements:

  • Post-secondary education, preferably a university degree, combined with several years of related, progressive experience, especially in teaching and mentoring.
  • Knowledge of university environment and postdoc policies and procedures.
  • Excellent communication, consultative and problem solving skills.
  • An ability to work independently.
  • Ability to manage time and prioritize work to meet deadlines.
  • Good communications skills, team player; provide assistance as required, initiating discussion and problem solving to resolve issues.
  • Excellent interpersonal skills and ability to build relationships and facilitate collaboration between diverse groups.
  • Strong project management, organizational, decision-making, time-management and problem-solving skills.
  • Strong leadership skills.

Application Deadline:  July 20, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase III.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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