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Admissions Officer, Admissions, Student and Enrolment Services

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Job ID: 15741

Updated: August 1, 2018

Location: Main Campus

Position Overview

Admissions in the Student and Enrolment Services is currently seeking a Full-time Regular Admissions Officer.

This position reports to the Assistant Registrar, Undergraduate Admissions. In accordance with policies and standards established by the University, faculties and departments,the Admissions Officer provides expertise in work related to the admission and determination of transfer credit for prospective students to the University of Calgary. The Admissions Officer has authority to admit applicants meeting specific academic criteria on behalf of faculties as well as authority to make offers of admission scholarships. The Admissions Officer has the expertise and advising ability to help applicants navigate through policies and criteria to enable a positive admission outcome. High standards in quality of work are necessary as errors directly affect students, the confidence of faculties in the work of the office, and the reputation of the University of Calgary.  Efficient time management is critical to ensure all deadlines are met and to ensure the efficient completion of work responsibilities related to the position. There is a very high volume of work with many interruptions and it is imperative that the Admissions Officer can work well in a team-based, open office environment.


Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • In-depth knowledge of calendar admission criteria for all faculties and their various programs as well as the selection criteria of high demand and quota faculties/programs is maintained and up to date
  • Develop and maintain general admission information and documentation in support of the integrated service strategy
  • Applications for admissions and Change of Program requests are processed and considered with accuracy and timeliness ensuring applicants are treated fairly and meeting required deadlines
  • The evaluation of credentials presented for admission and/or advanced credit is done accurately for the program in which the student is applying for entrance.
  • The integrity of information provided to students when advising; ensure information is offered with discretion and tact to avoid misunderstandings or difficult encounters
  • Contribution is made to the institution´s enrolment management initiatives by providing input and feedback from the Recruitment and Admissions Office perspective
  • Cooperative and trusting relationships are fostered and successfully maintained with student affairs offices in faculties and resource units working to provide a seamless and efficient admission process for students
  • Act as a resource to other student affairs units
  • Assist the recruitment and conversion functions by participation in relevant activities and attendance at events
  • A strong desire to work in a team-based environment to meet team goals and to continue professional development on a regular basis

Qualifications / Requirements:

  • An undergraduate degree from an accredited/recognized institution is required. Previous related experience is preferred
  • Demonstrated ability to use a variety of software, including MS Office (or equivalent), an electronic document management system, a Student Information System (PeopleSoft or equivalent) and to operate in a highly automated, paperless environment
  • Excellent attention to detail and accuracy
  • Strong professional communication and problem solving skills
  • Demonstrated ability to work in a fast-paced, high pressure, team-based environment and meet deadlines
  • Willing to be cross-trained and to assist other departments across Enrolment Services in peak periods
  • Ability to embrace change in a dynamic environment
  • Ability to work in a confidential setting and demonstrate good judgment in dealing with sensitive or problem situations

Application Deadline: June 20, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website .

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit .

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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