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Coordinator Spanish Centre, School of Languages, Linguistics, Literatures and Cultures, Faculty of Arts

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Job ID: 16089

Updated: August 11, 2018

Location: Main Campus

Position Overview

The School of LLLC in the Faculty of Arts is currently seeking a Part-time Temporary Relief Coordinator, Spanish Centre for approximately 8 months.

Reporting to the Manager of Administrative Services in the School, the Coordinator of the Spanish Centre (El Centro de Tertulia) role is to support students and instructors of Spanish by facilitating workshops, sourcing teaching and study material, and disseminating information on Spanish foreign study programs. An essential element of this role is to foster a welcoming locate suitable for practice of the Spanish language and exposure to Hispanic culture. This is a Part-Time Temporary Relief position working 3.5 hours Monday through Friday.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

The primary accountability of this position is to foster a welcoming environment for students where they can practice Spanish, clarify questions in relation to the content of their classes and what they are learning, and become more knowledgeable about the language and culture of Spanish-speaking countries.


  • Liaise with Spanish course instructors and coordinators to discuss specific instructional needs and explore how the Spanish Centre can assist in supporting those needs throughout the course of the semester. This may involve facilitating workshops, sourcing teaching and study material and networking with the community
  • Ensure familiarity with U of C Spanish course content and instruction practices in order to ensure the Spanish Centre activities complement the work being done in the classroom
  • Organize activities in response to direction provided by the Spanish Section (e.g. activities that focus on AVE use, focus on verb tenses, vocabulary, etc.)
  • Liaise with the Director of the Aula Cervantes to determine what type of support the Aula can provide for students through the Spanish Centre (AVE modules, for example) then follow up to ensure students have access to the resources and are able to use them
  • Each year prepare a list of activities and the projected budget for the Director of the School
  • Liaise with the School's administrative office to ensure activities in the Spanish Centre will not interfere with the administration work undertaken in the adjacent office
  • Liaise with members of the Italian Section to coordinate times that the space and equipment may be used for Italian
  • Collect, organize and distribute information about study and travel in Spanish-speaking countries, local cultural activities in the Spanish-speaking community, as well as those planned by the Centre, and about plays, movies, speakers, and other activities scheduled throughout the year
  • Ensure the School of LLLC is kept informed of concerns, relevant developments, and activities
  • Track attendance to the Centre


  • Consult with the School's Communications Administrator regarding communications related to upcoming events and noteworthy activities of the Spanish Centre
  • Communicate to users of the Spanish Centre details of community activities that will provide greater exposure for students to Spanish language and culture through the use of the Centre's internet page, bulletin boards, and in-person networking
  • On occasion, coordinate events together with the community or with the community's participation (film screenings, language centre celebrations, etc.)
  • Coordinate with appropriate contact within the School or on campus when planning activities (e.g. School administration for off-campus visitor arrangements, other language centres for cultural activities, etc.)
  • Create and update content on the Spanish Centre's webpage, in consultation with the Chair of the Division of Spanish Studies and Italian Studies and with members of the Spanish Section and in response to student needs/input. Coordination with the School's Communications Administrator for webpage updating and ensuring compliance with University of Calgary regulations for such types of communication
  • Liaise with other language centres on campus (French Centre and Il Circolino) to promote second language acquisition activities


  • Maintain an inventory of resources for students in the Spanish Centre. Propose additional resources to the School for possible purchase
  • Ensure equipment, resources and space supplied by the School for the Spanish Centre are used for the identified purposes, well maintained and kept secure
  • Each semester, train members of the School with connections to the Centre on the use of the equipment in the Centre


  • Ensure regular work attendance and timely reporting for start of shift
  • Manage own time effectively
  • Communicate with the Manager of Administrative Services in the School concerning volunteers who may wish to offer their services in the Spanish Centre

Qualifications / Requirements

  • Bachelor of Arts Degree in Spanish supplemented by training in second language acquisition
  • Teacher training in second language instruction an asset
  • Fluency in English, native or near native fluency in Spanish. Fluency in Italian an asset
  • Ability to communicate effectively orally and in writing
  • Ability to demonstrate active listening skills
  • Strong interpersonal skills
  • Ability to work collaboratively and interact respectfully with internal and external contacts
  • Ability to build strong working relationships
  • Word processing (Microsoft Office) and social media skills
  • Ability to create a clear plan of action in response to the needs identified by stakeholders (teaching staff, Division Chair, School Director, and students) and to organize the activities effectively
  • Familiarity with the Aula Cervantes and its resources (AVE)
  • Knowledge of the workings of the Spanish programme in the School of LLLC
  • Good knowledge of and contacts with the Hispanic Community in Calgary
  • Ability to successfully organize and coordinate events
  • Ability to develop, recommend and implement initiatives in support of the Spanish Centre and the Spanish program
  • Ability to identify and suggest new ideas
  • Ability to understand and nurture diversity in the workplace
  • Knowledge of office procedures and equipment (e.g. voicemail, scanners)
  • Knowledge of University of Calgary culture, policies, procedures and operations an asset
  • An equivalent combination of education, training, and experience would be considered

Application Deadline: August 10, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase I.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Faculty of Arts visit Careers in the Faculty of Arts.


About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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