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TRACTION Program Administrator, Oncology, Cumming School of Medicine

Job ID: 17064

Updated: December 4, 2018

Location: Foothills Campus

Position Overview

The Department of Oncology in the Cumming School of Medicine invites applications for a TRACTION Program Administrator. This Fixed Term Recurring Part-time position is for approximately 1 year (based on length of grant funding), with the possibility of extension.

This position reports to the Principal Investigator.

The TRACTION Administrator provides support to the TRACTION program.  The TRACTION program is designed to provide trainees at all levels (undergraduate, graduate, postdoctoral) with a comprehensive, individualized training experience focused on learning the essentials of research in psychosocial oncology, integrative oncology and behavioral clinical trials research.

The primary purpose of the position is to administer and manage the TRACTION Program.  The Administer will require limited supervision and will possess the skills and ability to work on their own initiative to plan and execute research administrative responsibilities and to deliver the results associated with the position.

This is a Recurring Part-time position, working approximately 14 hours per week.  Recurring Part-time employees are hourly employees engaged to work an irregular schedule.  

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Manage the TRACTION program administratively and financially
  • Develop documentation for the TRACTION program including application forms, welcome letters, etc.
  • Administer and collect TRACTION application forms
  • Issue TRACTION Welcome letters
  • Manage and update the TRACTION website
  • Interact with and informing students of TRACTION policies, for example:
    • how to get paid
    • how to submit expenses
  • Submit the appropriate forms for students to get efin access
  • Monitor and track efin account for TRACTION
  • Process and submit expenses reports
  • Process and submit student grant payments
  • Set up and book seminars for TRACTION
  • Record and upload videos to D2L for TRACTION
  • Enroll students into TRACTION
  • Monitor TRACTION grant spending and help prepare annual grant reports to CIHR
  • Aid in budget planning for TRACTION program

Qualifications / Requirements:

  • Completion of a university degree
  • 5-7 year of related experience, with a Minimum 2-3 years of experience with grants/ethics submissions
  • Familiarity with the University of Calgary Faculty of Medicine Academic Affairs Procedures, Research and Trust Accounting, and PeopleSoft
  • Proficient in Alberta Health Services-Cancer Care Systems and Procedures
  • Competency in the use of Microsoft Office products, BAS, MMS and the University WCM systems
  • Professional interpersonal style and excellent communication skills
  • Willingness to be flexible in adjusting to the needs of the research program, including hours of work
  • Excellent organizational skills with attention to detail. Self-motivated, conscientious

Application Deadline:  December 11, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Cumming School of Medicine visit Careers in the Cumming School of Medicine.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit ucalgary.ca.

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

 

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