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Furniture & Move Coordinator, Campus Architecture, Facilities Development

Job ID: 17066

Updated: December 5, 2018

Location: Main Campus

Position Overview

The Department of Campus Architecture in the Facilities Development is currently seeking a Full-time Regular Furniture & Move Coordinator.

Campus Architecture directs the design, documentation and reviews the demolition/construction of buildings, landscapes and installations on University of Calgary lands as well as in situations where the University is leasing land or a building. Campus Architecture establishes and maintains the Design Standard sections relevant to architectural elements in buildings and exterior environments.

As a member of the Campus Architecture team, this position reports to the Director of Campus Architecture (University Architect) and works closely with the rest of the Campus Architecture team, the Project Management Office team and with project sponsors as decanting, moving and furniture acquisition or disposal is anticipated. Other areas of contact will include Facilities Management, Office of Sustainability, Supply Chain Management and the university’s external consulting community.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • As proposals are scoped and estimated during the Initiation Phase, work with all parties in Facilities Development to ensure the decanting, moving and furniture scope of work is captured in the project forecasts. Develop and maintain metrics with the PMO estimating team for early estimating exercises.
  • When a project has been approved to proceed, work with the project manager, assigned CA team member and the external consultant (if present) and to describe the scope of work for existing furniture disposal, storage or re-use, new furniture acquisition and the moving of both people and their stuff.
  • During design and construction phases coordinate quotations, approvals, ordering, paying for and installation of all furniture for projects. Maintain a database of all furniture related work for quarterly reporting to leadership and for responding to queries from project sponsors and/or project managers regarding timing, cost or scope.
  • Set up and maintain a database of furniture stored by the university for re-use as well as some standard items for express delivery and install if there is found to be a market for this service.
  • Develop and maintain moving options for decanting around or across campuses, including approved companies and/or University departments who are able to do this work.
  • Develop and maintain a database of furniture install dates and warrantee durations. Conduct warrantee reviews of installed furniture just prior to the expiration of the warrantee.
  • Take initiative to manage the necessary paperwork to process payment of furniture projects and necessary paperwork to seek approval from sponsors and/or Facilities leadership. Be accountable for describing the timing required for furniture layout design, ordering, approvals and shipping.
  • Maintain proficiency in AutoCad so that simple layouts can be revised, annotated and shared across Facilities Development when necessary. Reference Campus Architecture’s library and digital drawing standards for all work done related to layouts and furniture studies.
  • Familiarly with BIM and usage within the industry.
  • Remain current on the contractual details of the preferred vendor agreements so that these relationships can be maintained and act as the resource for Facilities Development as well as Supply Chain Management staff when an issue arises that needs addressing.

Qualifications / Requirements:

  • A diploma/degree in architectural or interior design technology. A combination of education and work experience will be considered.
  • Strong working knowledge of AutoCAD to receive, revise and share documents following University digital drawing standards
  • Minimum 5+ years of experience working in the building services industry sector with emphasis on client/customer relations
  • Demonstrated project management experience including use of current software management systems
  • Experience with data collection and tracking, measuring and reporting is an asset.
  • Familiarity with furniture systems
  • Ability to influence others towards positive outcomes and ensure progress on initiatives.

Application Deadline: December 28, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website


About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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