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Associate Director, Energy and Utilities, Facilities Management

Job ID: 17079

Updated: December 6, 2018

Location: Main Campus

Position Overview

The Department of Energy and Utilities in Facilities Management is currently seeking a Full-time Regular Associate Director .

Facilities Management is comprised of a wide variety of highly skilled professionals, technicians, tradespersons, custodians, labour, finance and administrative staff who strive to keep the University's facilities and infrastructure in ‘like new' condition. Our team includes Operations & Maintenance, Energy & Utilities, Caretaking, as well as our ARCHIBUS department.

The Energy & Utilities Department within Facilities Management is responsible for the institutional Utility Budget, Energy Commodity Hedging Program, Central Heating & Cooling Plant Operations, and Electrical Utilities & Distribution Operations.

Reporting to and working closely with the Director, Energy & Utilities, the Associate Director, Energy & Utilities is responsible for Utility Budget monitoring, tracking, and variance reporting; budget forecasting; financial accrual approvals; validation of utility rate tariff charges; approving utility invoices for payment; implementation of the energy commodity hedging program; managing the EUD team; and conducting various aspects of energy engineering.

This position is ideally suited for an energy or mechanical engineer specializing in energy engineering related to facilities operations with a primary focus on: the cost-effective purchase and delivery of natural gas, electricity and water from various suppliers to the campus. The Associate Director, Energy & Utilities also has a good understanding of high voltage electrical distribution systems. This position interacts directly with the Financial & Energy Analyst position to administer the Utility Budget. Impact of error is high, directly affecting the institution’s financials related to the $25 million Utility Budget.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

1. Manage Energy Commodity Hedging Program and Portfolio Management :
• Collaborate with the University’s Energy Portfolio Management consultant to implement various programs
• Energy Management Program:
o Physical Exposure program policy – annual program review
o Price Risk Mitigation (Hedging) program policy – annual program review
o Energy Risk Committee participant (Chair)
• Natural Gas Hedging Program:
o strategy proposal development and reviews
o Request for Quotation bids / awards / confirmations
o monthly settlement review and approval
o Hedge allocation review
o Monthly position report review
o Annual exposure (load) forecast update (forecast future load additions / reductions)
• Electricity Hedging Program:
o strategy proposal development and reviews
o Request for Quotation bids / awards / confirmations
o monthly settlement review and approval
o Hedge allocation review
o Monthly position report review
o Annual exposure (load) forecast update (forecast future load additions / reductions)

2. Energy Financial Management:
• Assist in the development of the annual Utility Budget ($25 million)
• Annual Utility Budget implementation
• Monitor expenditures and report on variances
• Utility charge out rate calculations
• Utility retail bill review and approval
• Utility retail bill PO approvals
• Budget variance tracking file updating and monitoring
• Monthly budget forecast updates
• Financial variance reports review
• Financial utility accruals approvals
• Rate tariff charges validation for electricity and natural gas invoices

3. Reporting:
• Cogen monthly generation report
• Cogen monthly cost avoidance report
• Power Reliability Factor quarterly reporting
• Ozone depleting substances reporting
• Annual Sightlines reporting
• AESO compliance monitoring for cogen operation
• Annual APPA benchmarking survey
• Benchmarking: energy use, intensity and costs compared to other institutions
• Ensure that information regarding utilities and energy are made available so that staff can integrate this knowledge into their own work. (Example: CHCP staff and implications of starting/stopping equipment)

4. Environmental Sustainability:
• Collaboration with the Office of Sustainability (i.e. energy facts and figures for reporting)

5. Administration:
• Manage the EUD team including ongoing development, training and performance management of all team members, and for building and sustaining a positive, effective, engaged and accountable workforce. The Associate Director, Energy & Utilities will champion the Vision, Mission and Values of the University and of Facilities, and ensure compliance with University policies, procedures and ethical standards, both in letter and in spirit. Handle human resource functions involving direct reports including, hiring, training, performance reviews, discipline, and termination of staff, ensuring adherence to employment conditions specified under the Collective Agreement and/or MaPS Terms and Conditions of Employment.
• Develop a working knowledge of the Director, Energy & Utilities responsibilities, and deliverables and leadership accountabilities with an eye to being able to assume those responsibilities when called upon to in the Director’s absence. Authorize, approve, delegate and speak on behalf of the Director, Energy & Utilities when required to do so.
• Ongoing development, training and performance management of team members, including the oversight of employee goal setting and the execution of annual performance reviews.
• Ensure contracts are in place with energy service providers to provide cost effective energy (electrical power and natural gas) to the campus.
• Coordination with the Financial & Energy Analyst.
• Determine the appropriate utility cost allocations for occupancy charges to revenue departments including: Oval, Child Care, Rozsa, and Residence Services facilities.
• Coordinate the addition and deletion of electricity and natural gas Site ID’s with energy retailers as required.
• Developing business case submissions for approval and implementation.
• Developing short, medium and long term planning objective documents.
• Is familiar with the University of Calgary "Statement on Principles of Conduct" and conducts themselves according to these Principles in all situations when acting on behalf of the University of Calgary.
• Other duties as assigned.

Qualifications / Requirements:

• A Bachelor’s Degree in Energy or Mechanical Engineering
• Minimum of five years of experience in energy engineering, energy commodity hedging, and negotiating with major utility retail providers
• Must be registered as a Professional Engineer
• Previous experience in financial and budget planning required
• Experience managing others is an asset
• Membership in the Association of Energy Engineers with an Energy Management certification would be an asset
• Possess general knowledge and understanding of electrical engineering concepts and theory
• Must be able to read and understand mechanical and electrical system engineering design drawings
• Must possess highly developed spoken and written communication skills
• The ability to plan, organize, and analyse information and data
• The ability to work under changing conditions and competing priorities
• Must be able to make decisions based on training, experience and information available, and be able to explain and defend decisions
• Use of computers with knowledge of Microsoft Office applications is essential
• Demonstrate good interpersonal skills, show persistence and determination and be able to work as a participating team member
• Must approach challenges with innovation and creativity
• Must be able to work with diverse groups of people from varying trades and technical disciplines

Application Deadline: December 28, 2018

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is classified in the Management Career Band, Level 3 of the Management and Professional Staff Career Framework.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website.


About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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