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Special Collections Metadata Assistant - Glenbow, Technology Services, Libraries & Cultural Resources

Job ID: 17231

Updated: January 14, 2019

Location: Spy Hill

Position Overview

Technology Services in Libraries & Cultural Resources is currently seeking two (2) Full-time Limited Term Special Collections Metadata Assistants - Glenbow for approximately 12 months.

The Special Collections Metadata Specialist supports the University of Calgary community, including students, faculty, staff, and alumni through the creation, provision, and maintenance of metadata that allow users to discover, identify, select, and obtain collections maintained by Libraries and Cultural Resources (LCR). This position will be working with a project team in LCR to receive and ingest materials from the library collection at the Glenbow and integrate them into the holdings in Libraries and Cultural Resources. The Special Collections Metadata Specialist reports to the Director, Metadata and Discovery Services, part of the Technology, Discovery, and Digital Services in Libraries and Cultural Resources (LCR). This position works at the High Density Library (HDL), located in NW Calgary. This position provides effective description of specialized library materials, or other resources to facilitate user access and discovery of the unique and special collections of Libraries and Cultural Resources (LCR). The Metadata Specialist also provides effective description, quality assurance, and support for scholars through metadata as a service. This position is responsible for creating/updating holdings records within the Library Management System (Alma) or other content management systems; with a focus on the Glenbow Library’s books and serials, and other printed and media materials.

In coordination with other Metadata Services unit personnel, the Special Collections Metadata Specialist is responsible for:

  • Providing effective description of specialized library materials, or other resources to facilitate user access and discovery of the unique and special collections of Libraries and Cultural Resources, in particular the Glenbow Library materials being transferred to the University of Calgary.
  • Receiving material, verifying and adding copies to imported records or matching to an existing University of Calgary record.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Description and Discovery Support:

  • Work within an established process to ingest special collection materials and prepare materials for transfer to preservation storage.
  • Compare and verify item and metadata records and add copies.


  • Work collaboratively with other members of the unit, other Libraries and Cultural Resource units involved in metadata and content system activities.
  • Recommend changes to procedures or practices in Metadata and Discovery Services, especially in regard to specialized materials and formats.
  • Ability to write clear instructions, documentation and metadata descriptions.


  • Maintain a high level of accuracy and attention to detail.
  • Maintain and develop an understanding of national and international metadata/cataloguing and descriptive principles, rules, and standards.
  • Proactively initiate professional development through on-going learning and training, both selfdirected and formalized.

Respect in the Workplace:

  • Understand that the University of Calgary is committed to providing a workplace that respects and promotes human rights, personal dignity, and health and safety.

Qualifications / Requirements:

  • University degree and 1 – 2 years' experience or an equivalent combination of education and experience.
  • Library Technician diploma would be a significant asset.
  • Demonstrated interest in developing proficiency and establishing a career path in working with metadata as related to special collections, and Western Canadian history and culture.
  • Knowledge of national and international metadata standards (including RDA, AACR2R, LCSH, CSH, LC classification, MARC 21, etc.)
  • Experience working in a library management system e.g. Alma, and a digital content management system e.g. CONTENTdm.
  • Excellent working knowledge of Microsoft Office software, Windows, and the ability to learn new digital technologies quickly.
  • Working knowledge of other languages an asset.
  • Strong time management and interpersonal skills, high level of accuracy, close attention to detail, and the ability to deal with interruptions and changes in priorities.
  • Ability to multi-task and manage competing demands.
  • Ability to work in a team environment as well as independently.
  • An understanding of the University's mission and values, and familiarity with standards and practices related to the collection needs of university clients and to researchers.

Application Deadline:  January 22, 2019

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase I.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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