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Administrative Assistant, Sports Medicine Centre, Faculty of Kinesiology

Job ID: 17250

Updated: January 9, 2019

Location: Main Campus

Position Overview

The Sports Medicine Centre(SMC) in the Faculty of Kinesiology is currently seeking a Recurring Part-time Administrative Assistant.

This position Reports to the Director, Operations SMC, and will provide a wide variety of support to the Medical Directors and Director of Operations in a timely, accurate and reliable manner.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Timely and accurate input using Peoplesoft programs
  • Filing and confidential records systems are maintained
  • Ordering and procurement of supplies as requested
  • Timely and accurate input of financial data and validation as required
  • Reconciliation and invoicing are efficiently and effectively completed
  • Effective management of caretaking, allocation and management of the Centre's broad facilities, and purchase/maintenance of equipment and supplies
  • Provides clients with information about the Centre; interacts extensively to serve graduate students, professors, physicians and other professional staff
  • Good relationships are established and maintained with staff in other campus units and individuals external to the Centre

Qualifications / Requirements:

  • Grade 12 education
  • 1-2 years related administrative assistance experience
  • Excellent knowledge of spelling, punctuation, grammar, letter formats etc. and the Microsoft Office programs of Word, Excel, PowerPoint
  • Experience with other desktop software programs and experience with the University's core business systems (Peoplesoft) would be a definite asset
  • Energetic and motivated to work with minimal supervision, team-player with a 'can-do' attitude, have excellent standards, ensure work is accurate and done in a timely manner, anticipate needs and issues
  • Demonstrate good judgement and discretion

Application Deadline:  January 16, 2019

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Faculty of Kinesiology visit Careers in the Faculty of Kinesiology.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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