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Development Coordinator, Faculty of Veterinary Medicine, Development and Alumni Engagement

Job ID: 17490

Updated: February 7, 2019

Location: Main Campus

Position Overview

Development and Alumni Engagement in the Faculty of Veterinary Medicine is currently seeking a Part-time Limited Term Development Coordinator for approximately 2 years. 

 The University of Calgary is Canada's leading next-generation university a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. The university has a clear strategic direction, Eyes High. We aspire to be Canada's most entrepreneurial university in the country's most enterprising city. To this end, we've launched Energize: The Campaign for Eyes High a $1.3 billion comprehensive fundraising campaign which promises to positively charge our campus community, our city and beyond through philanthropic support for student experiences that unleash potential; research outcomes that benefit society and community connections that strengthen our ties.

The University of Calgary's Faculty of Veterinary Medicine (UCVM) was established in 2005 to meet Alberta's need for highly-skilled veterinary graduates supporting rural Alberta, production animal and equine industries, animal and human health research, and public health. UCVM is dedicated to meeting the animal and public health needs of Alberta through its education, research and outreach programs. UCVM offers the Doctor of Veterinary Medicine (DVM) program, supervision leading to graduate degrees (MSc, PhD) in Veterinary Medical Sciences, and advanced clinical training programs (internships, fellowships, and residencies). UCVM is also committed to professional development programs for the veterinary community.

This half-time position reports to the Director of Development in the Faculty of Veterinary Medicine (UCVM) and works closely with other team members within Development and Alumni Engagement.

The Development Coordinator will provide development support with an emphasis on decision-making and highly developed organizational skills and the ability to anticipate needs, plan, organize, coordinate, and perform work with very little direction. It is a fast-paced environment with multiple, competing priorities. The Development Coordinator is involved in a variety of high-level planning activities in the faculty, and has access to highly sensitive and confidential information. The volume and difficulty of the work varies from routine to complex.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Organizing strategy for and securing key meetings with high-level internal and external stakeholders. This may include the creation of briefing notes and presentations.
  • Processing donations and donor designations in accordance with development office procedures - submission of Gift Designation Forms, processing of Gift Agreements, Checklists and Terms of Reference
  • Ensuring accurate updating of Prospect Management module in Raisers Edge in a timely manner
  • Maintenance of prospect records including, verifying corporate and foundation executive officers, directors and contacts within, and maintaining information regarding parent and subsidiary companies
  • Sound financial management of donor designations, requiring the establishment of suspense accounts and collaboration with university financial services, faculty finance staff, student awards and financial aid and the development office treasury to allocate money to correct accounts
  • Creating complex data queries and providing sound analysis of data queries
  • Extracting relevant information from contact reports to create, code and update records of engagement appropriately
  • Maintaining up-to-date documentation on prospect and donor record, ensuring that it is comprehensive, current and user-friendly, including managing and updating all biographical information
  • Supporting the execution of the Faculty of Veterinary Medicine development stewardship program, including stewardship report development, thank you letters as well as the execution of donor recognition events, naming dedications and launches of initiatives
  • Supporting the execution of the Faculty of Veterinary Medicine's alumni engagement strategy, including coordination of alumni events and alumni communications

Qualifications / Requirements:

  • A minimum of 3 years directly related experience, preferably in a fundraising or post-secondary educational setting. A university degree would be considered an asset, although an equivalent combination of education and relevant experience will be considered
  • Advanced-level skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) including specific knowledge in the functions of complex scheduling, mail merges, excel spreadsheets word documents and business letter formatting
  • Other technology skills including Internet research, databases interfaces, PeopleSoft and web content management
  • Raisers Edge database experience is highly desirable (e.g. higher-level functions like queries, exports, imports and mail)
  • Demonstrated professionalism, tact and maturity in handling highly sensitive and confidential information ethically and with discretion
  • Ability to work both independently and as part of a team and to work effectively in a large, complex, dynamic and sophisticated organization
  • Proven ability to remain positive and confident under pressure
  • High level of independence and initiative required, with ability to exercise judgment within established guidelines
  • Must have strong time management skills, and the ability to manage and prioritize multiple tasks to deadline

Application Deadline:  February 21, 2019

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.



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