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International Partnerships Coordinator, Strategic Partnerships & Community Engagement, Cumming School of Medicine

Job ID: 17796

Updated: March 13, 2019

Location: Foothills Campus

Position Overview

The Office of Strategic Partnerships & Community Engagement in the Cumming School of Medicine is currently seeking a Full-time Regular International Partnerships Coordinator.

This position supports the Strategic Partnerships and Community Engagement (SPaCE) Office  with primary responsibility for providing administrative support & coordination of international initiatives, partnerships, and delegations; coordinating information dissemination of targeted funding opportunities; and supporting outreach activities and international capacity building projects focused on education and research. The position is responsible for providing the administrative support for the student and trainee experience, and the necessary infrastructure to implement key aspects of the CSM internationalization strategy.  The dynamic nature of Global Health requires the incumbent to be flexible and knowledgeable about program goals and initiatives in the coordination of work that requires attention to a variety of stakeholders and multiple project timelines.

This position reports to the Manager, SPaCE.  

A key function of this position is the coordination of international education experiences for BHSc, PGME, UME and GSE BCR programs -- organizing logistics to support student learning experiences as they prepare for and return from their international elective experiences.  

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Student and Trainee Experiences:
    • Educate others regarding health, safety and security risks of international travel for outgoing CSM faculty, staff and trainees
    • Coordinate with UC Immigration, UC Risk Management & UC International to provide Canada Immigration and visa requirements and information for incoming visitors
    • Promotes and provides resources, supports, and services within and across the CSM to build internal capacity in support of international partnerships
    • Supports the Director of International Partnerships and the Assistant Dean, Education in implementing cultural competency skills development, and pre-departure training and post trip debriefing sessions for medical students and post-graduate medical residents
    • Works collaboratively with academic and administrative staff and is the in-scope supervisor and mentor for new administrative staff who join the Global Health or Strategic Partnerships and Community Engagement team
    • Maintains a close working relationship with the UC International in order to facilitate international processes and to ensure compliance with both University and sponsor requirements
    • Weighs situations with the understanding of the impact of decisions, exercises discretion and judgment in dealing with complex issues, and implements resolutions to ensure continuity and integrity of service
  • Communication and Reporting:
    • Participates in the creation of communications and initiatives that encourage academic staff to contribute to the internationalization goals of CSM
    • Ensures communications are timely, informative, confidential, and appropriately tailored to the level of the end user
    • Collects, reviews and maintains data related to evaluation and metrics, and program reporting
    • Collaborates with the Offices of Undergraduate Medical Education and Post-Graduate Medical Education in the CSM to support their learners through communication of international elective and funding opportunities
    • Collaborates with the Associate Dean, senior leaders in CSM, and the Communications team to identify strategies for showcasing and promoting CSM international visual presence
    • Act as liaison to translate innovative ideas, programs, goals, objectives of a given program into logistics and arrangements
  • Agreements and Funding Opportunities:
    • Advises academic staff on the philosophy, funding opportunities, eligibility criteria and budget requirements of internal grants and award processes
    • Ensures academic staff are aware of targeted funding competitions, such as Grant Gall, Medical Trainee Fund, the McLaughlin Travelling Fund, and international internships, and external agency policies and procedures, paying special attention to risk management and insurance protection, ethics, ownership of intellectual property, confidentiality issues, special deliverables, budgets, and terms of payment
    • Supports the Assistant Dean Global Health with the facilitation of processes and the articulation of CSM's international agreements
  • Administrative Support:
    • Remains current on factors that would initiate change, such as University policies and procedures, practices and technology changes pertaining to international projects and protocols
    • Supports the enactment of a long-range strategic plan for supporting capacity building, international goals and attainment
    • Assists with the tuition calculations and revenue tracking for the international student tuition for the BHSc and UME Kuwait program
    • Enters, processes and reconciles project expenses, ensuring that activity complies with established University policies, and coordinates with other UC units to determine protocols for processing transactions for international programs
    • Coordinates travel arrangements for project teams, and visitors to Global Health
    • Support project teams, anticipating their needs, and potential challenges as a means to ensure appropriate adherence to policy, and responsible stewardship of funds
    • Work collaboratively with Global Health faculty and staff to support and ensure translation between program development and program delivery
    • Compiles, reviews and maintains project data used in monitoring and reporting Global Health international activities, and works with UC International and other CSM units to insure reporting deadlines are met and required metrics are provided
    •  Ability to manage multiple tasks and projects to meet deadlines, deal with constant interruptions on a daily basis, and shifting priorities and change

Qualifications / Requirements:

  • An Undergraduate degree required.  Master's degree is considered an asset
  • Minimum 5 years of related work experience. 4-6 years of student and faculty support or international program administration management is a strong asset
  • A highly developed understanding of mandates, structures, review processes, funding priorities, budget requirements, university systems
  • trong understanding of the international education requirements
  • Experience working with different cultures, teams and disciplines
  • Excellent problem-solving and organizational skills with the ability to set priorities, multitask and meet deadlines
  • Proven ability to communicate with and mentor and coach students, academic and support staff and other internal and external stakeholders
  • Service oriented approach in providing administrative support for faculty and students
  • Proven networking and communication skills required
  • Proven ability to use discretion with confidential material, a high level of tact and professionalism and a strong work ethic are required

Application Deadline:  March 26, 2019

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Cumning School of Medicine visit Careers in the Cumming School of Medicine.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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