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Research Administration Coordinator, Schulich School of Engineering

Job ID: 18941

Updated: August 6, 2019

Location: Main Campus

Position Overview

The Schulich School of Engineering is currently seeking a Full-time Limited Term Research Admin Coordinator for approximately 1 year.

This position reports to the Senior Research Advisor, and will provide research administration coordination to researchers and staff and to ensure effective and efficient delivery of functions of the SSE Research and Innovation team.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Administer research application tracking, and coordinate the approval process for research agreements and funding applications
  • Provide timely support to researchers, staff on faculty and university processes for research agreements, funding applications and post-award administrative issues
  • Maintain funding opportunity list, resources and supporting documents for effective and timely  operation of funding program cycles
  • Develop project timelines, monitor deadlines and closeout in collaboration with the Senior Research Advisor
  • Coordinate and execute all logistics and support for meetings or events as: major research funding application site visits, team building workshops, research funding information sessions
  • Extract and compile data from diverse sources, and keep records of: research funding statistics,  research performance measures for the faculty, grant applications, publications, citation and other relevant information as required by the Senior Research Advisor
  • Provides administrative support to the Prizes and Awards and other SSE Committees including, meeting logistics and documentation
  • Coordinates nomination of diverse Prizes and Awards, related to research, and provides administrative support to the nominees as required
  • Tracks success and maintains all supporting documents and resources
  • Faculty coordination support for various international funding opportunities in collaboration with Mitacs, and University of Calgary International team
  • Provides the Associate Dean (Research) with administrative support on compliance requirements for research and operating funding accounts
  • Responsible for completing accurate financial reconciliation tasks including: reviewing and verifying expenses and accounts payable; identifying and correcting discrepancies; and tracking, verifying and reconciling revenue and expenses

Qualifications / Requirements:

  • Post-secondary university education in Science, Engineering or a related field
  • 2-5 years work experience in coordinating and administrating projects is required; or an equivalent combination of education and experience may be considered if relevant
  • 3 years experience with data extraction and compilation, and ability to solve problems related to data management
  • 2 years experience in coordinating and administrating operations and projects is required
  • Knowledge of the research funding landscape is required
  • Experience with financial and budget administration tasks is essential
  • Excellent oral and written communication skills are required to prepare clear, concise correspondence, as well as to respond to enquiries with tact, confidentiality and discretion
  • Proven organizational skills with an ability to set priorities and complete multiple tasks within specified timelines in order to meet deadlines as demonstrated by 2 years’ experience
  • Demonstrated ability to take initiative and work independently without supervision, and strong judgment and attention to detail         
  • Excellent computer skills in Microsoft Office are required; skills in PeopleSoft, Adobe, and SharePoint
  • Knowledge and understanding of University plans and policies, as well as structure, governance and decision making processes is an asset

Application Deadline:  August 19, 2019

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 1.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Schulich School of Engineering visit Careers in the Schulich School of Engineering.


About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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